Policy & Committee

College of The Arts Bylaws

I. Name

The name of this organization shall be "The Faculty, Staff, Students and Administrators of the College of The Arts of the University of South Florida" ("This Organization"). The College consists of four academic units (School of Architecture & Community Design; School of Art & Art History; School of Music; School of Theatre & Dance) and the Institute for Research in Art (Contemporary Art Museum & Graphicstudio).

II. PURPOSE

The purpose of these bylaws is a) to assure that all constituencies of the College have a voice in those matters most central to their roles within the College and b) to promote the orderly conduct of the business of the College. These bylaws are intended to supplement the rules, policies, and laws of the University and the State and, in any case where there is conflict between these bylaws and institutional/state rules, policies , or laws, the University and/or State policies will prevail.

III. COLLEGE MEMBERSHIP

For governance purposes the faculty represent the most central and essential constituency within the College. Students obviously are the largest constituency of the College but because of their transitory nature and their varying levels of maturity and understanding, their interests are uniquely narrow in focus. Staff and Administration Personnel (prior to April 20, 2007 USPS and A&P), while small in number, provide for the daily and essential operations of the College and hold an abiding interest in the future of the College. Appointed administrators of the College are charged by both law and institutional policy with the mission of responsibly and effectively representing, managing and leading the College. Appointed administrators (Dean and Associate Dean(s) as well as unit Directors) form the Directors' Council. The membership of the individual constituents, therefore, shall be organized by their common interests and shall consist of the following:

General Faculty

Membership

Membership in the general faculty of the College shall consist of all full - time faculty members Full Professor, Associate Professor, Assistant Professor, Visiting Faculty, Librarian, Associate Librarian, Assistant Librarian, and non-tenure-earning faculty. Academic administrators who hold faculty appointments are not eligible for membership if their administrative assignment is 50 percent or greater. The general faculty acts through the Faculty Advisory Council as its elected representative body.

Voting

As per the University's Departmental Shared Governance Principles and Guidelines, each unit in the College will determine voting constituency to create a best possible governance structure for the unit's specific make-up and needs. In matters pertaining to college policy and college wide voting, only the tenured and tenure-earning faculty will be eligible for consideration of the issues and voting.

Tenured and Tenured-Earning Faculty:

Tenured and Tenured-earning Faculty are those who hold a tenure-track or tenured appointment of 50% or more.

Non-Tenure-Earning Faculty:

Non-tenure earning faculty are those full-time faculty persons holding a faculty appointment within the College that is not tenure-earning. Non-tenure-earning faculty are invited to all general faculty meetings

Administration Personnel: Administration Personnel (formerly A&P) refers to the administrative, professional, and managerial staff appointees, who are contracted for periods of time not to exceed one year with additional terms and conditions of employment that may be specified in the contract. Individuals within this category are integral to the College because they provide important, essential services, management, and support.*

Staff Personnel: Staff (formerly USPS) refers to staff support positions within the College (i.e., positions assigned professional, paraprofessional, administrative, clerical, secretarial, technical, skilled craft, service, or maintenance duties who provide the operational backbone for the work of the College. Their voice, views, opinions, and collective concerns are important in the generation of relevant policy and procedures.*

PT/OPS: The two categories, Part-Time Faculty (PT) and Other Personnel Services (OPS) are important but rarely consulted members of the College community. There is no doubt that their collective contributions to the arts at USF are significant, and it is important that opportunities be presented to consider their voice, viewpoints, and concerns.*

Students: For governance purposes the term students refers to full and part-time enrolled students majoring in one or more of the disciplines of the College of The Arts. The student voice is important to the College and, at times, their collective view is essential to the management and effective, responsible operation of the College.

*The Dean will arrange for public, well-advertised meetings of each classification described above. Each group is invited and encouraged to establish an advisory council.

IV. COLLEGE MEETINGS

Once a year the Dean of the College will call a meeting of all full-time members of the College faculty, administration personnel, and staff. This meeting will recognize the outstanding contributions of College faculty, administration personnel, and staff, and address the major issues and accomplishments of the College, and articulate the short and long-term goals set for the College. Additionally, the Dean of the College will attend meetings of the unit faculty.

Meetings of the various constituencies are addressed in the following sections.

V. CONSTITUENCY STRUCTURES

Faculty Advisory Council

Eligibility for election to Faculty Advisory Council shall be full-time members of the tenured or tenure-earning faculty holding the rank of Assistant Professor, Associate Professor, Professor, Assistant Librarian, Associate Librarian, and Librarian. These representatives will assume their FAC positions on July 1 and serve for two years until June 30 of the second year. Members are elected for staggered two-year terms with one-half of the membership changing each year. For the first year of the School of Architecture and Community Design's membership in the college, the School will elect two representatives (one for a one-year term and one for a two year term).

The Faculty Advisory Council shall have the authority to call meetings of the faculty of the College and mediate issues that might exist.

Serving as advisory to the Dean, this body shall have the responsibility of reviewing/ originating, and negotiating policy related to the following:

The FAC shall serve as a liaison between the advisory committees of each School and the College.

The FAC will meet at least once monthly, and will elect a chair, vice chair, and secretary at its first meeting each year. The Dean will be present at meetings, will present a monthly report of activities, and suggest issues to the Council for consideration. The Chair of the FAC shall establish the agenda for meetings and will chair the meetings.

The following are College-wide committees:

Curriculum Committee

AUSPICES: The Curriculum Committee is a standing committee of the College and receives authority for its actions through that body which includes the Faculty Advisory Council, the Dean, and the Directors Council.

CHARGE: The Curriculum Committee is responsible for advising the Dean and Directors of the College of principles, policies, and procedures affecting 4 undergraduate and graduate education. The committee reports to the faculty on matters pertaining to undergraduate and graduate courses, curricula, certificates, programs, and degrees of the College. Responsibilities include the evaluation of curricula and courses for existing or proposed degree programs, certificates, and other institutional programs. The committee will advise the Dean, Directors, and faculty of the College on the development of future courses and programs in the College, and shall aid them in developing, reviewing and updating the College curricula.

OPERATING PROCEDURE: The committee will develop its own operating procedures, subject to approval by the Dean. Functions of the committee include:

MEMBERSHIP: Faculty members will be appointed for one - year terms by their academic unit Director. The membership will consist of one representative from each academic unit for the undergraduate subcommittee and one representative from each academic unit for the graduate subcommittee. A quorum will consist of 3 members for subcommittees and 6 members for the full committee.

The Associate Dean of the College will serve as a member-at-large, voting only to break a tie.

The Associate Dean of the College will serve as the chair of the Curriculum Committee. Minutes will be maintained for documenting College governance.

EX OFFICIO MEMBERS: Ex-officio members include one College representative currently serving on the University Undergraduate Council (voting) and one College representative currently serving on the University Graduate Council (voting), and one College representative currently serving on the University General Education Council (voting) . Furthermore, the Associate Dean will serve as a member-at-large, voting only to break a tie.

Research Committee

AUSPICES: The Research Committee is a standing committee of the College and receives authority for its actions through that body which includes the Faculty Advisory Council, the Dean, and the Directors' Council.

CHARGE: The Research Committee is responsible for:

OPERATING PROCEDURES: The Research Committee will develop its own operating procedures, subject to approval by the Dean, the Faculty Advisory Council, and the Directors' Council, which will include:

MEMBERSHIP: Membership will consist of two tenured or tenure - earning faculty representatives from each academic unit, elected by majority vote of the members from their unit for a three-year term. All representatives should have demonstrated productivity in research/creative activities. Members are to be elected for staggered three-year terms, one-third of the membership changing each year. A quorum is half of the total membership. In instances where a committee member is directly involved in a research proposal under evaluation by the committee, the member will abstain from discussions and voting.

EX-OFFICIO MEMBERS: Ex-officio members include one College representative currently serving on the University Research Council (voting) and one College representative currently serving on the University Graduate Council (non-voting). Furthermore, the Associate Dean will serve as a member-at-large, voting only to break a tie. Two members of the Institute for Research in Art will serve as non-voting members.

CHAIR/VICE CHAIR OF RESEARCH COMMITTEE: The Chair and Vice-Chair will be elected by the members of the committee. Each will be a member serving the second or third year of his/her term.

Teaching Committee

AUSPICES: The Teaching Committee is a standing committee of the College and receives authority for its actions through that body which includes the Faculty Advisory Council, the Dean, and the Directors' Council.

CHARGE: The Teaching Committee is responsible for:

OPERATING PROCEDURES: The Teaching Committee will develop its own operating procedures, subject to approval by the Dean, the Directors' Council, and the Faculty Advisory Council, which will include:

MEMBERSHIP: Membership will consist of two tenured or tenure-earning faculty representatives from each academic unit, elected by majority vote of the members from their unit for a three-year term. All representatives should have demonstrated productivity in teaching and scholarly activities. Members are to be elected for staggered three-year terms, one-third of the membership changing each year. A quorum is half of the total membership. In instances where a committee member is directly involved in a teaching development proposal under evaluation by the committee, the member will abstain from discussions and voting.

EX-OFFICIO MEMBER: The Associate Dean will serve as a member-at-large, voting only to break a tie.

CHAIR/VICE CHAIR OF TEACHING COMMITTEE: The Chair and Vice-Chair will be elected by the members of the committee. Each will be a faculty member serving the second or third year of his/her term.

Tenure and Promotion Committees

AUSPICES: The Tenure and Promotion Committees consist of the Tenure and Promotion to Associate Professor Committee and the Promotion to Full Professor Committee. These committees are standing committees of the College and receive authority for their actions through the Dean and the Directors Council.

The Tenure and Promotion to Associate Professor Committee

CHARGE: The Tenure and Promotion to Associate Professor Committee is responsible for reviewing applications for tenure, promotion to Associate Professor, and/or mid-point reviews, and advises the CoTA Deans and Directors of the College of its recommendations. The committee reports to the Dean on matters pertaining to the qualifications of each candidate for tenure, promotion, and/or midpoint review. Responsibilities include the review and evaluation of the candidate's application materials and supporting documentation. The committee will also advise the Deans, Directors, and faculty of the College on the format of the application materials, the criteria for its evaluation, and shall aid them in developing, reviewing and updating the format and criteria in accordance with the University Guidelines for Tenure and Promotion. Additionally, the Committee will consult the Discipline Specific Tenure and Promotion Criteria developed by each individual School when evaluating applicants in that unit.

OPERATING PROCEDURE: The Tenure and Promotion to Associate Professor Committee will adhere to the operating procedures described in this section of the College Bylaws and also the University Guidelines for Tenure and Promotion. These include:

ADDITIONALLY THE FOLLOWING SPECIFIED OPERATIONAL PROCEDURES FOR THE TENURE AND PROMOTION TO ASSOCIATE PROFESSOR COMMITTEE ARE TO BE FOLLOWED:

MEMBERSHIP: TENURE AND PROMOTION TO ASSOCIATE PROFESSOR COMMITTEE

MEETING TIME

ATTENDANCE

QUORUM

UNIT/SCHOOL DIRECTOR RESPONSIBILITIES

COLLEGE TENURE AND PROMOTION TO ASSOCIATE COMMITTEE CHAIR RESPONSIBILITIES

The Promotion to Full Professor Committee

CHARGE: The Promotion to Full Professor Committee is responsible for reviewing applications for promotion to Full Professor and advises the CoTA Deans and Directors of the College of its recommendations. The committee reports to the Dean on matters pertaining to the qualifications of each candidate for promotion to Full Professor. Responsibilities include the review and evaluation of the candidate's application materials and supporting documentation. The committee will also advise the Deans, Directors, and faculty of the College on the format of the application materials, the criteria for its evaluation, and shall aid them in developing, reviewing and updating the format and criteria in accordance with the University Guidelines for Promotion to Full Professor. Additionally, the Committee will consult the Discipline Specific Promotion Criteria developed by each individual School when evaluating applicants in that unit.

OPERATING PROCEDURE: The Tenure and Promotion to Associate Professor Committee will adhere to the operating procedures described in this section of the College Bylaws and also the University Guidelines for Tenure and Promotion. These include: The Promotion to Full Professor Committee will adhere to the operating procedures described in this section of the College Bylaws and also the University Guidelines for Tenure and Promotion. These include:

MEMBERSHIP: PROMOTION TO FULL PROFESSOR COMMITTEE

UNIT/SCHOOL DIRECTOR RESPONSIBILITIES

COLLEGE FULL PROFESSOR COMMITTEE CHAIR RESPONSIBILITIES

NON-TENURE EARNING FACULTY ADVISORY COUNCIL: The purpose of a Non-Tenure Earning Faculty Advisory Council is to insure that the voice of these faculty is a part of the governance of the College. As set forth in Section III of these Bylaws, the Non-Tenure Earning Faculty are a constituency of the College. Each year the Dean will invite Non-Tenure Earning Faculty to organize, or if organized, continue a Non-Tenure Earning Faculty Advisory Council for the purpose of addressing activities, issues, and concerns of this constituency. The Non-Tenure Earning Faculty Advisory Council may request meetings with the Dean of the College, the Faculty Advisory Council and the Directors' Council. Specific operating procedures will be on file in the College offices and will be posted with College Bylaws on the web.**

ADMINISTRATION PERSONNEL ADVISORY COUNCIL: The purpose of an Administration Personnel Advisory Council is to insure that the voice of the Administration Personnel is a part of the governance of the College. As set forth in Section III of these Bylaws, Administration Personnel are a constituency of the College. Each year the Dean will invite Administration Personnel to organize, or if organized, continue an Administration Personnel Advisory Council for the purpose of addressing activities, issues, and concerns of its members. The Administration Personnel Advisory Council will report to the Dean of the College, the Faculty Advisory Council and the Directors' Council. Specific operating procedures will be on file in the College offices and will be posted with College Bylaws on the web.**

STAFF ADVISORY COUNCIL: The purpose of a Staff Advisory Council is to insure that the voice of the Staff personnel is a part of the governance of the College . As set forth in Section III of these Bylaws, Staff personnel are a constituency of the College. Each year the Dean will invite Staff personnel to organize, or if organized, continue a Staff Advisory Council for the purpose of addressing activities, issues, and concerns of its members. The Staff Advisory Council may request meetings with the Dean of the College, the Faculty Advisory Council and the Directors' Council. Specific operating procedures will be on file in the College offices and will be posted with College Bylaws on the web.**

PT/OPS ADVISORY COUNCIL: The purpose of a PT/OPS Advisory Council is to insure that the voice of PT/OPS employees is a part of the governance of the College. As set forth in Section III of these Bylaws, PT/OPS are a constituency of the College. Each year the Dean will invite PT/OPS employees to organize, or if organized, continue a PT/OPS Advisory Council for the purpose of addressing activities, issues, and concerns of this constituency. The PT/OPS Advisory Council will report to the Dean of the College, the Faculty Advisory Council and the Directors' Council. Specific operating procedures will be on file in the College offices and will be posted with College Bylaws on the web.**

STUDENT ADVISORY COUNCIL: The purpose of a Student Advisory Council is to insure that the voice of the student body is a part of the governance of the College. As set forth in Section III of these Bylaws, students are a constituency of the College. Each year the Dean will invite students to organize, or if organized, continue a Student Advisory Council for the purpose of addressing activities, issues, and concerns of students. The Student Advisory Council may request meetings with the Dean of the College, the Faculty Advisory Council and the Directors' Council. Specific operating procedures will be on file in the College offices and will be posted with College Bylaws on the web.**

**Each Advisory Council will develop its own operating procedures in accordance with the College Bylaws and University Guidelines and upon approval of the Faculty Advisory Council and the Dean these procedures will be filed in the College offices and will be posted with College Bylaws on the web.

VI. AMENDMENTS OR ADDITIONS TO BYLAWS

Proposals for amendments or additions may be made by any member of the College by submitting the proposed change to members of each School's Faculty Advisory Committee or to the Dean or to the Faculty Advisory Council.

Amendments of these bylaws shall occur utilizing the following procedure:

The Faculty Advisory Council shall, by a majority vote of the membership, initiate a request for a change in bylaws through a written ballot. This ballot shall be submitted to the full-time tenured and tenure-track faculty of the College. If at least 2/3 of the faculty vote, approval shall be granted by a simple majority of the votes cast.

This document may be updated by the Faculty Advisory Council with advance notice to the college constituencies and majority vote of the Faculty Advisory Council when such changes or revisions are mandated by rules, policies, and laws of the University and the State and, in any case where there is conflict between these bylaws and institutional/state rules, policies, or laws.

The Faculty Advisory Council approved technical revisions to The College of The Arts' Bylaws Section V –Constituency Structures/ D. Tenure and Promotion Committee at the monthly Faculty Advisory Council meeting on October 27, 2015. These technical revisions were made to align the College Bylaws with University Tenure and Promotion Guidelines

Amendments and additions to The College of The Arts' Bylaws Section V –Constituency Structures/ D. Tenure and Promotion Committee were approved by the Tenured and Tenure-Earning Faculty in a majority vote that was tabulated and implement on the 26th day of August 2013.

THE FACULTY ADVISORY COUNCIL UNANIMOUSLY VOTED TO IMPLEMENT TECHNICAL REVISIONS (as described below) TO THE COLLEGE BYLAWS ON THE 10th DAY OF OCTOBER 2009. As of July 1, 2008, the School of Architecture and Community Design was merged into the College of Visual and Performing Arts. The college was asked to consider a re-naming of the college with this expansion. The Faculty Advisory Council was asked to solicit the faculty, staff, and students and submit recommendations to the Dean and Provost. In spring 2009 the College of Visual and Performing Arts was officially renamed by the Provost to the College of The Arts. During the 2008-09 AY the FAC initiated a review of the College of Visual & Performing Arts ByLaws and identified 2 categories of revisions/changes (non-substantive technical revisions and substantive changes). The non-substantive technical revisions to the ByLaws included: adding School of Architecture & Community Design; changing College of Visual & Performing Arts to College of The Arts or simply the college; updating the USPS classification to Staff; updating the A&P classification to Administration Personnel; updating Non-Ranked Faculty to Non-Tenure Earning Faculty; deleting a teaching award that is no longer offered; and clarifying the provisions under operating procedures in the Curriculum Committee. As these changes were all non-substantive technical revisions.

THE COLLEGE OF THE ARTS' BYLAWS WERE APPROVED BY THE COLLEGE BY MAJORITY VOTE OF THE FULL TIME TENURED and TENURE-EARNING FACULTY ON THE 30th DAY OF April, 2004.