About Us

Overview

Procurement and Payment Services (PPS) at USF is  a full Procure to Pay organization, providing support for the entire procurement process from sourcing to invoicing.

PPS at USF is semi-centralized. Individual departments are responsible for most sourcing and selecting of goods and services while adhering to the rules, regulations and policies for purchasing, while strategic category managers with the Core PPS team solicit for USF wide goods and services to maximize cost savings and value. 

PPS is governed by the Procurement General Regulation (4.02000) and Procurement of Commodities, Contractual Services, Motor Vehicles and Licenses Regulation (4.02010). 

Mission:

The mission of Procurement and Payment Services is to support the University of South Florida in achieving its goals by providing strategic procurement solutions and quality, efficient and cost-effective services in a professional, courteous, and service-oriented manner.  We strive to accomplish this in collaboration with our internal and external partners while acting in accordance with applicable Federal regulations, Florida State statutes, and Board of Governors and USF policies and regulations.

VISION

To achieve our mission, we envision ourselves as a strategic partner for every unit of the University of South Florida, delivering innovative and customer-focused procurement and payment solutions that create value and support the university's goals. We aim to be a leader in our field, embracing best practices, technology, collaboration, and professional development.

PPS Team Expectations

Expectations for the Procurement and Payment Services Team are: 

  • To be accountable, we take ownership of our actions and decisions, adhere to ethical standards and policies, and take the initiative to seek feedback and opportunities for improvement.
  • To be respectful, we treat others with dignity, fairness, and empathy, value diversity and inclusion, and communicate openly and constructively.
  • To be customer oriented, we understand the needs and expectations of our customers, both internal and external, and strive to provide quality service and solutions that meet or exceed them.
  • To be solutions driven, we apply critical thinking and creativity to solve problems, embrace change and innovation, and collaborate with stakeholders across the university.

WE are responsible for:

Supplier Setup Provides support and information for vendors to start a relationship with USF
Procurement Proactive and strategic management of spend, contracts, supplier relationship and eProcurement software. Our department works to streamline the purchase process, analyze spend data to support cost savings and strategic sourcing initiatives and provide user focused support.
Contract Management Contract review and management, including agreements arising from public sourcing events. Provides signature authority on contracts under $1 million dollars in value.
Purchasing Review and approval of all requests for expenditure of USF funds for goods or services; ensure compliance to USF regulations and policies regarding purchasing.
Central Receiving Receipt of goods to the central receiving area of campus; delivery of goods to various departments at the Tampa campus; pickup and shipment of outgoing commodities as needed.

Accounts Payable

 Final step in the procurement process that handles payments to vendors. 
Travel Maintenance and administration of travel software and policies. 
PCARD Providing procurement cards to eligible USF staff; training; audit of expenditures; reporting; reconciliation; assignment of appropriate security; addition and deletion of proxies.
Records Retention Oversight and approval for disposal of official records.

WE Work closely with:

Supplier Diversity Committed to providing opportunity for all vendors to provide commodities and services to the USF community.
Sustainability Upholding USF’s dedication to the support and encouragement of minimizing negative impacts on the environment.