Cardholder Training Part 6
Part 6: Misuse | Important Timelines | Disputes | Additional Information
What is considered Misuse?
- Purchasing non-allowable goods and services
- Negligence in performing duties
- Failure to submit receipts on time
- Failure to sign and submit monthly cardholder statements
- Charges not being reconciled on time
- Allowing others to use your PCard
- Splitting charges to circumvent transaction limits
- Not keeping card secure
- Using the card for personal gain
- Paying Florida sales tax
- Accepting cash credits
- Fraud, theft conducted by you on your own card
- Falsification of records
- Violating any other university or department related policy, procedure, or rule
Penalties for PCard Misuse
- Loss of PCard privileges, temporary or permanent
- Reimbursement to USF
- Loss of job
- Submission of receipts to reconcilers within 3 business days of purchase (or 3 business days after arriving back from an out of town trip).
- Approval of PCard transactions in fast within 7 days of the load date.
- Formal disputes through JPMorgan Chase must be filed within 60 days after the close
of the billing cycle in which the charge occurred.
- Disputes can only be filed after attempting to resolve the issue directly with the vendor.
- PCard usage has no effect on a cardholder's personal credit rating.
- If you need your current balance call: (800) 316-6056
- You will be automatically loaded on your own PCard account in a view charges capacity.
- This will allow you to view your charges in FAST, as well as download and print your monthly cardholder activity statement.