Third Party Employers Policy
The University of South Florida Office of Career Services works with selected Third Party Employment Services (TPES), doing business as a direct employer or as contractor with the direct hiring employer, to provide students access to their employment opportunities. Since Career Services can neither research nor endorse TPES agencies, guidelines have been established for the protection of students and alumni. Career Services, using due diligence, ensures to the best of its ability that third party employers participating in recruitment are operating as an employer as well as adhering to NACE state and federal ethical and legal recruitment standards and principles.
Right to Refuse: Career Services reserves the right to deny access and participation to any third party employer.
Definition of Third-Party Employer: Third-party employers are agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment opportunities other than for their own needs. This includes entities that refer or recruit for profit or not-for-profit, and it includes agencies that collect student information to be disclosed to employers for purposes of recruitment and employment.
Third Party: As Referral Agents
- Employment Agencies—Organizations that list positions for a number of client organizations and receive payment when a referred candidate is hired. The fee for listing a position is paid either by the firm listing the opening (fee paid) or by the candidate who is hired.
- Search Firms—Organizations that contract with clients to find and screen qualified persons to fill specific positions. The fees for this service are paid by the clients.
- Contract Recruiter—Organizations that contract with an employer to act as the employer's agent in the recruiting and employment function.
- Online Job Posting or Resume Referral Services—For-profit or commercial organizations that collect data on job seekers and display job opportunities to which job seekers may apply. The data collected on job seekers are sent to prospective employers. Fees for using the services may exist for the employer, school, or job seeker.
Third Party: As Employers
In most cases temporary agencies, staffing services, outsourcing contractors, or leasing firms will be treated as employers. However, should these firms recruit individuals to be employees of another organization, then the third-party professional conduct principles shall apply.
Temporary Agencies or Staffing Services—Temporary agencies or staffing services are employers, not third-party recruiters, and will be expected to comply with the professional conduct principles set forth for employer professionals. These are organizations that contract to provide individuals qualified to perform specific tasks or complete specific projects for a client organization. Individuals perform work at the client organization, but are employed and paid by the agency.
Outsourcing Contractors or Leasing Agencies—Outsourcing contractors or leasing agencies are employers, not third-party recruiters, and will be expected to comply with the professional conduct principles set forth for employer professionals. These are organizations that contract with client organizations to provide a specific functional area that the organization no longer desires to perform, such as accounting, technology services, human resources, cafeteria services, etc. Individuals hired by the outsourcing or leasing firm are paid and supervised by the firm, even though they work on the client organization's premises.
- Any TPES that is not defined as an employer (see definition above) is not eligible to use Career Services recruitment services. However, these TPES may send a job listing for inclusion in a Third Party Employer Notebook, maintained in the career library.
- TPES that charge a fee to the candidate will make them ineligible to use any recruitment service
- Any TPES agency that is recruiting to fill their own agency position is considered a direct employer and will have the same access to recruitment services as any other direct hiring employer.
- Any TPES that is the direct hiring party (temporary or staffing service) or contracted to work as or provide a service to the direct hiring party (outsourcing contractors or leasing agents) is eligible to use all Career Services recruitment services.
- Before any TPES may advertise a position for one of their clients they must identify the employer client to Career Services. The name of the employer client must be listed in the job advertisement. The advertisement must also clearly indicate that the candidate will be working through a third party agency. If the TPES does not release this information or is unwilling to make the employer client name pubic, the position will not be advertised. Under no circumstances will positions be advertised for which a direct employer has interviewed or plans to interview candidates through Career Services' On-Campus Interview Program or has already posted the position with Career Services.
TPES must agree to the following before being allowed to use any recruitment service:
- NO fees will be charged to the candidate(s) at any time throughout the employment process.
- That they and the client organization they represent is an equal opportunity employer.
- Information about the candidate(s) will be distributed ONLY to the client organization of the position being advertised and will not be referred to other positions and/or client organizations.
- Will disclose to students the name(s) of the client, or clients, that the third-party recruiter is representing and to whom the students' credentials will be disclosed.
- Third-party recruiters will not disclose to any employer, including the client-employer, any student information without obtaining prior written consent from the student. Under no circumstances can student information be disclosed for other than the original recruiting purposes nor can it be sold or provided to other entities.
- Third-party recruiters attending career fairs will represent employers who have authorized them to recruit on their behalf and will disclose to career services the names of the represented client employers.
Any reported breach of these policies and/or agreement will result in de-activation of the TPES on-line account and termination of access to all recruitment services.