About DIEO

Roles and Responsibilities

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Duties and Responsibilities of Human Resources, Hiring Authority, Diversity, Inclusion and Equal Opportunity Office, Unit Equal Opportunity Liaison, and Search Committees in Recruitment and Selection of Faculty Members.

I. Provost/Vice Presidents

The duties and responsibilities of the Provost and of the Vice Presidents include, but are not limited to:

  1. Ensuring compliance with rules, policies and/or procedures of the University; UFF/ BOR Collective Bargaining Agreement, Article 8 (whenever applicable); as well as applicable federal, state and local regulations (e.g., Exhibit #1).
  2. Approving all Search Plans (this responsibility may be delegated, as appropriate).
  3. Approving Hiring Reports (may be delegated, as appropriate).

II. Human Resources (HR)

The duties and responsibilities of Human Resources (HR) include, but are not limited to:

  1. Advising faculty and staff of the requirements of the Americans with Disabilities Act (ADA) as it relates to the recruitment process.
  2. Publishing the University Position Vacancy Listing, a weekly listing of available positions.
  3. Maintaining the University Tele-Communication Device for the Deaf (TDD), and the USF Position Vacancy Listing on the Internet.

III. The Hiring Authority (HA)

The duties and responsibilities of the Hiring Authority include, but are not limited to:

  1. Ensuring compliance with the USF Faculty Recruitment and Selection Guidelines.
  2. Defining required qualifications and specifying selection criteria.
  3. Submitting Position Vacancy Announcement to HR for posting in USF Position Vacancy Listing System, and to Public Affairs for paid advertisements in local media, if applicable.
  4. Establishing and charging Search Committees.
  5. Selecting the best-qualified candidate from among the finalists.
  6. Ensuring compliance with USF Equity Accountability Plan and USF Americans with Disabilities Plan.
  7. Ensuring compliance with Board Rules and with the BOR-UFF Collective Bargaining Agreement, as applicable.
  8. Ensuring verification of applicants' credentials.
  9. Informing all applicants of the results of the search.

IV. Diversity, Inclusion and Equal Opportunity Office (DIEO)

The duties and responsibilities of the Diversity, Inclusion and Equal Opportunity Office include, but are not limited to:

  1. Ensuring compliance with the USF Faculty Recruitment and Selection Guidelines.
  2. Conducting training on Equal Opportunity in recruitment and selection, and serving as a resource for Hiring Authority, EOLs, and Search Committees.
  3. Briefing Hiring Officials and members of Search Committees on equal opportunity in recruitment and selection.
  4. Assisting in the development of search plans.
  5. Conducting periodic reviews of recruitment and selection activities.
  6. Serving as official custodian of recruitment and selection records (i.e., Search Plan {with any amendments} minutes of committee meetings, Hiring Reports).
  7. Conducting studies on the impact of recruitment and selection processes on the protected classes.
  8. Reviewing requests for waivers of requirements of the recruitment and selection guidelines; and granting requests, whenever it is in the best interest of the University.
  9. Reporting annually the results of employment activities.
  10. Ensuring publication of Display Advertisements in women and minority media.

V. The Unit EO Liaison (EOL)

For a more detailed description, see EOL - Best Practices

The duties and responsibilities of Unit Equal Opportunity Liaison (EOL) include, but are not limited to:

  1. Ensuring compliance with the USF Faculty Recruitment and Selection Guidelines.
  2. Assisting in the organization of the Search Committee.
  3. Briefing Search Committee on the Equity Accountability Plan of the Hiring Unit.
  4. Facilitating compliance of Hiring Authorities and Search Committees with equal opportunity policies.
  5. Assessing acceptability of applicant pool.
  6. Assisting in the recruitment of members of the protected classes.
  7. Reviewing search plans for compliance with the Recruitment and Selection Guidelines and the Equal Opportunity Policy of the University.
  8. Monitoring recruitment, screening, and interviewing processes.
  9. Referring to DIEO, applicants who believe that they have been subjected to discrimination.
  10. Reviewing Hiring Reports for compliance with Recruitment and Selection Guidelines and with college and university procedures.

V. Search Committee (SC)

The duties and responsibilities of the Search Committee include, but are not limited to:

  1. Ensuring compliance with Board Rules and with the BOR-UFF Collective Bargaining Agreement, as applicable.
  2. Developing the Position Vacancy Announcement, and recommending it to the Hiring Authority.
  3. Reviewing the Equity Accountability recruitment goals of the unit and develop strategies designed to facilitate achievement of these goals.
  4. Developing the Search Plan, and recommending it to the Hiring Authority.
  5. Implementing the approved Search Plan.
  6. Designing Screening and Evaluation Instruments.
  7. Reviewing applications of candidates.
  8. Developing interview questions.
  9. Recommending finalists to Hiring Authority for further consideration.