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Guiding Principles

The following is for the Tampa campus and USF System Proposals Only

 

Background

Florida Statute 1009.24 provides for a Technology Fee.  The specific language of the statute is:
"(s) A technology fee up to five percent of the tuition per credit hour, beginning with the fall term of the 2009-2010 academic year.  The revenue from this fee shall be used to enhance instructional technology resources for students and faculty." The fee is used to enhance the instructional technology resources.

The USF Board of Trustees (BOT) approved the technology fee at 5 percent of tuition beginning Fall semester 2009. Twenty-five percent of the money goes directly to system-wide initiatives, and the rest is distributed amongst the four member institutions and USF health proportional to the amount generated. In academic affairs on the Tampa Campus, ten percent is held back for contingencies and distributed later in the year, and an additional five percent is held in reserve for possible bad debt payments.

 

Guiding Principles

Proposals submitted for use of the Student Technology Fee funds shall be prioritized and recommended for funding based on the following proposed criteria:

Project proposals designed for the enhancement of individual courses, classrooms, laboratories, or other program-specific functions will receive low priority, because other fees usually provide support for these purposes.  Additionally, projects should not duplicate support structures but rather attempt to work within and enhance existing programs.

Project proposals shall include resource requirements, as appropriate, for:

Project Financials:


Project Proposals

Project proposals can originate from any source within USF, as they pertain to the USF Tampa Campus, including individuals, groups, and formal and informal bodies.  Proposals must be submitted electronically and will be posted to the Information Technology web site so that they can be viewed by all.

Projects submitted at other times may be recommended for funding if evaluated favorably and money is still available. These interim projects should have a high return or provide great benefit from immediate implementation.

Project Format

Projects and proposals must be submitted on the standard template and include descriptions of:


Project Evaluation Process

The general criteria used in making recommendations on which projects should be prioritized and/or funded include:

Tampa Campus

Four councils are involved in the decision-making (the Student Technology Advisory Council, the Chief Information Officer Council/University Technology Standards Board, the Council on Technology for Instruction and Research, and the Tampa Technology Fee Advisory Council). Each council shall establish criteria based upon these guiding principles to evaluate proposals and make recommendations for funding. The Tampa Technology Fee Advisory Council shall consider the recommendations of the three other committees before making its recommendations and forwarding these to the Vice President for Information Technology and the provost’s office for further consideration.

Chief Information Officer (CIO) Council/University Technology Standards Board (UTSB)

This group will play an advisory role to the student advisory council and the Tampa Technology Fee Advisory Council (TTFAC) regarding the formulation and submission of proposals and it can also initiate project proposals. Projects which may be suggested by USF administrative personnel can be submitted through the appropriate CIO/UTSB member. The CIO Council/UTSB will assist with cost analysis of proposals and provide input on all proposals to the TTFAC.  The CIO/UTSB will develop a set of evaluation criteria, in concert with the Guiding Principles, which will be used in the process of reviewing proposals and providing recommendations on priorities. It is expected that CIO/UTSB will forward its recommendations to the STAC and CTIR by March 20th each year.

Student Technology Advisory Council (STAC)

The Student Technology Advisory Council is comprised of students recruited from across the Tampa campus. The Council will provide a review of proposals and make recommendations on how to move proposals forward. The Council will schedule its own meeting timeframes in order to meet proposal deadlines. The Council will develop its own evaluation criteria and make recommendations on funding and priorities for the submitted proposals. It is expected that STAC will forward its recommendations to the TTFAC by April 4th each year.

Council on Technology for Instruction and Research (CTIR)

The Council on Technology for Instruction and Research is a USF Tampa Faculty Senate council comprised of faculty, students and staff. It is responsible for advising the USF Tampa Faculty Senate and the Provost on all matters pertaining to the function, policies, and requirements regarding the use of technology in instruction and research. The Council will provide a review of proposals and make recommendations on how to move proposals forward. The Council will schedule its own meeting timeframes in order to meet proposal deadlines. The Council will develop its own evaluation criteria and make recommendations on funding and priorities for the submitted proposals.
It is expected that CTIR will forward its recommendations to the Tampa Technology Fee Advisory Council by April 4th each year.

Tampa Technology Fee Advisory Council (TTFAC)

The TTFAC, comprised of 19 members, includes students, faculty and administrators recruited from across the Tampa campus. The TTFAC will develop its evaluation criteria, in concert with the Guiding Principles, which will be used in the development of proposal recommendations and prioritization. The TTFAC will make the recommendations regarding funding, taking into account the recommendations of the STAC, CIO/UTSB and the CTIR.
It is expected that TTFAC will complete its evaluations and forward the recommendations to the Provost and Vice President of IT by April 20th each year.

USF System Projects

Two councils are involved in the decision-making (the Student Technology Advisory Council and the Chief Information Office Council/University Technology Standards Board).  Each council shall establish criteria based upon these guiding principles to evaluation proposals and make recommendations for funding.

Chief Information Officer (CIO) Council/University Technology Standards Board (UTSB)

This group will play an advisory role to the student advisory council and the System Vice President of Information Technology (VP of IT) regarding the formulation and submission of proposals and it can also initiate project proposals. Projects which may be suggested by USF administrative personnel can be submitted through the appropriate CIO/UTSB member. The CIO Council/UTSB will assist with cost analysis of proposals and provide input on all proposals to the VP of IT.  The CIO/UTSB will develop a set of evaluation criteria, in concert with the Guiding Principles, which will be used in the process of reviewing proposals and providing recommendations on priorities. It is expected that CIO/UTSB will forward its recommendations to the STAC  by March 20th each year.

Student Technology Advisory Council (STAC)

The Student Technology Advisory Council is comprised of students recruited from across the USF system. The Council will provide a review of proposals and make recommendations on how to move proposals forward. The Council will schedule its own meeting timeframes in order to meet proposal deadlines. The Council will develop its own evaluation criteria and make recommendations on funding and priorities for the submitted proposals. It is expected that STAC will forward its recommendations to the VP of IT by April 20th each year.

Faculty Input

Faculty input should be formulated through existing regional faculty advisory boards.  The input should then be provided to the respective members of the CIO/UTSB or STAC for consideration during their prioritization processes.  Regional faculty advisory board will need to determine how best to move recommendations on proposals forward and need to schedule their timeframes in order to meet proposal process deadlines.

Management of Projects

 

Management of Fees

The following principles will apply to management of the fees collected:

Guiding Principles Document - Tampa
Guiding Principles Document - USF System