Services

Procurement Process

A new process for departmental technology purchases will start January 2, 2015. You'll be able to go online, choose from a list of pre-approved items, select your delivery address and pay. For more information, click here

There are three general channels for procurement: the USF Computer Store, the USF Purchasing Department Requisition and Purchase Order Processes, or the use of the USF P-Card.

In order to maximize volume discounts, provide efficient access, and standardize on products, the following sequence should be used for technology purchases:

  1. Check first with the USF Computer Store. The Computer Store sells a wide array of technology products including computers, printers, software, cables, and peripherals.
  2. If not available through the USF Computer Store, follow the normal processes for procurement through the USF Purchasing Department.
  3. P-Card procurement of technology is allowed, but please follow the processes and limits.


USF Computer Store

When an individual or department identifies the need for a technology purchase, they should first consult with the USF Computer Store to determine if the item is a standard product available through the store (see University Technology Standards Board standards) and Technology Acquisition Policy. You may visit the Computer Store in the Marshall Center, call the Computer Store at 974-7980, fax a request to 974-3325, or check on the website www.computerstore.usf.edu.

If the item is a standard product, stocked or available through the store, no additional approvals are necessary, unless the following thresholds are exceeded:

If the desired acquisition exceeds the limits noted above, the on-line exception process provides a method for rapid approval consideration. The Computer Store can answer any questions and also assist with this process. Please see the Exception Approval Process Section.


USF Purchasing Department Processes

Products not available through the Computer Store may be requisitioned through the normal requisition process. However, procurements that exceed the following thresholds or those stated in the Technology Acquisition Policy require approval:

If the desired acquisition exceeds the limits noted above, the on-line exception process provides a method for rapid approval consideration. Purchasing will not issue a Purchase Order until the approval has been given. Please see the Exception Approval Process Section.


P-Card Purchases

Technology purchases may be made with the USF P-Card but are subject to the same limitations and approval processes as requisitions (listed above).