Office of the Registrar
WHAT IS A PERMIT?
Some courses are restricted by their perspective college or department requiring permission (or a permit) to register. You will see a message in Schedule Planner indicating a permit is required. In order to be able to select these courses, you must contact the specific department offering the course.
- Students making request for override or permits must contact the college or department who is offering the class desired.
- If approved, the college or department personnel must issue the permit electronically in Banner (OASIS).
- Upon approval, students must register via OASIS for the class on their own using the distinct CRN corresponding with the class that has received the override or permit.
- Student is then responsible for all tuition & fees related to the course by the deadline for the semester.
DO I NEED A PERMIT?
An inability to register for a particular course does not necessarily indicate that a permit is required. Registration in a particular course can be blocked for several reasons. Errors can occur when the registration system does not recognize your prerequisite, co-requisite, or exam credit. Registration can also be restricted based on your major code. If you are unable to register, OASIS will display a registration-add error message. We have a few common errors when registering for classes below.
Common Errors When Registering For Class
"CRN does not exist" This could be one of two reasons
"Incorrect CRN" Error Message
Check to make sure that you are using the right CRN # and semester
- Spring CRN # start with a 1 or 2
- Summer CRN # start with 5 or 6
- Fall CRN # start with 8 or 9
Sometimes the system will default to a term that was previously viewed.
- Go back to the Registration screen
- Click on "Select Term"
- Then Click "Register, Add Drop Classes"
- Now you should be able to register for classes
"Class Restriction" Messages
You are receiving this error because the department offering this class has restricted the enrollment for this course to students within a specific classification level. You will need to contact the department teaching the course to verify whether or not students within your classification can register for the "class restricted" course. If permissible, the department may issue you a restriction override in OASIS to allow you to register for the course.
"Registration Add Error" Message
This may just be that the department added specific criteria restricting all students from taking the course. Nonetheless, you will need to contact that specific department.
"Error Closed" Message
This means that the course is closed. You can change the search feature in Schedule Planner to only search for courses that are open. You can also keep checking to see if the course opens seats as students can drop and add courses through the first week of classes during drop/add week.
If you are supposed to graduate this term and your final class is closed, you should first check to see if there are any open sections. If not, the Registrar's Office recommends that you first that you contact your academic advisor and explain the urgency of your situation to remain on track for graduation. They may be able to suggest alternative acceptable courses. If there are no alternatives available, the advisor may able to to assistance with a "Closed Section Permit" or you may be able to contact the department offering the course(s) you need for a "Closed Section Permit" to remain on track for graduation.
This message means that the registration between the two linked courses must be completed at the same time.
This means that this course may not be necessary for their degree. You should contact your advisor to remain on track form program completion and graduation.
"Duplicate Course" Message
This means that there is a duplicate course on your student record. You should contact your advisor to insure you are not registering or taking the same course unnecessarily.
"Level Restrictions" Message
You are receiving this error message because the course may be restricted to a different student status level than your student status. You will need to contact the department teaching the course to verify whether or not you will be able to register for this course. The department may offer a restriction override so that you can register for the course.
"College Restriction" Message
You are receiving this error message because the course may be restricted to only students who have declared a major or minor within the college offering this course. You will need to contact the department teaching the course to verify whether or not you will be able to register for this course. The department may offer a restriction override so that you can register for the course.
"Field of Study Restriction" Message
You are receiving this error message because the department offering this class has restricted the enrollment for this course to students within a specific field of study. You will need to contact the department teaching the course to verify whether or not students within your field of study are permitted to register for this course. The department may offer a restriction override so that you can register for the course.
"Academic Dismissal" Message
You must contact your Academic Advisor for further information and instruction. If you do not know who your advisor is, you should contact the department for your major. If you have not declared a major, you should contact Undergraduate Studies Academic Processes.
"Prerequisite and Test Score Error" Message
You are receiving this error message because your academic record indicates that you do not satisfy the pre-requisite requirements for the course in which you are trying to register. You will need to contact the department teaching the course to verify whether or not you meet the pre-requisite requirements for the course. The department may need to issue you a pre-requisite permit to your OASIS account if you meet their requirements so that you are able to register for the course.
"Student Attribute Restriction" Message
You should contact your advisor or the department to find out why this strictions is on your record. If it is in error, they may be able to offer a restriction override so that you can register for the course.
"Date not in range for part of term" Message
The course may have already started for the semester. If you still need to register to keep you on track for graduation completion, you may complete a petition to late add if its past drop add week. Please carefully review the policy before you attempt to late add courses. NOTE: If it's an alternative calendar course you can register through the non-degree application link. Click here for more information on Alternative Calendar Course Registration.
"Open- Reserved for Wait List" Message
The course can only be added by registering for the wait list. You will be notified by e-mail allowing only 24 hours to register for the class from the date of email delivery (Not when you open it) so keep an eye out for this email if you are on the wait list. For more information on waitlisting, please visit our waitlist instructions and FAQ.
Credit Hour Maximum
You can take a maximum of 18 credit hours for fall & spring semesters and 14 credit hours in the summer semester. If a you want to take more than that the maximum indicated, you should see your advisor and may be able to petition for a max course overload.
Course cancellations are made at the department's discretion. If no students are enrolled, the course will disappear from OASIS when they input the cancellation. Students enrolled in courses that are cancelled should be contacted by the department offering the course before the cancellation is processed; however, on occasion, courses are canceled without student notification.
Students have till the Friday after the start of term to add/drop/completely withdraw from classes without academic or financial penalty. It is the your responsibility to check your registration and fees in OASIS by the last day of drop/add and insure you are registered for the courses that you need and want for the remainder of the semester.
"Immunization Medical History (IM/MH) Hold" Message
If you are scheduled for a 100% on-line program or only take 100% on-line classes, you can contact Student Health Services to have this indicate on your student record and be able to register for all on-line classes without this message appearing. If you intend to take any classes that require you to be physically present anytime during the semester you will be required to provide immunization records. Please contact Student Health Services (813) 974-2331 for assistance.
NOTE: Any withdraw may have financial aid implications. You should review the USF policy on withdrawing or when you intent to stop attending classes ahead of time.
Review the University policy for withdraw and late drop. (NOTE: completing the Academic Regulations Petition Form does not obsolve you from fees related to the withdrawn or dropped courses. That will require a separate Fee Waiver process and form. Only very specific circumstances will allow for fees to be reduced or removed, (i.e.: documented medical restrictions preventing you from successfully completing a/all course(s) for the majority of or all of the semester, death of student or immediate family member, Military deployment during the semester or university error on letterhead from the department). Please visit the ARC Guide to the Petition Process for more information.
Withdrawal (AlternativeCalendar Courses only)
You may withdrawal from alternative calendar course either in person at the Tampa campus Office of the Registrar, by faxing a signed request to (813) 974-5271 or emailing it to firstname.lastname@example.org. Please be sure to include your name, your USF ID number, the 5-digit course reference number (CRN) of the course(s) from which you wish to be withdrawn and your signature.
For other questions about registration problems not included in this list, please contact your advisor with the specific error message for assistance or submit an asktheregistrar question.