Resources

Promotions & Reservations

Flier Approvals

If you have a flier you want posted in the residence halls, please review and complete the Residence Hall Flier Approval form.

 

Indoor Space Reservations

Housing & Residential Education (HRE) offers multipurpose spaces to support departmental, programmatic, and academic initiatives.

Eligible Groups

Academic Reservations
Instructors wishing to reserve a multipurpose space for academic courses should contact livinglearning@usf.edu for the request to be reviewed by the Program Director for Academic Initiatives and Living Learning Communities. Multipurpose spaces are reserved for credit-bearing courses supporting living-learning programs and departmental academic initiatives. HRE reserves the right to determine if a course meets the requirements for space reservations. There will be no charge to the department for these approved courses.

All requests for the fall semester should be submitted no later than May 15 to livinglearning@usf.edu, and all requests for the spring semester should be submitted no later than November 15. HRE is unable to accommodate any summer space reservations unless the course is associated with a residential-based program. A request is not a guarantee of space. The requester will receive confirmation of date, time, and location after the deadlines listed above.

HRE may be unable to accommodate all requests and reserves the right to deny any request.

Living Learning Communities
LLCs hosting events supporting academic or programmatic initiatives may reserve multipurpose spaces through the Coordinators for Academic Initiatives in Residential Education if the event exclusively supports residents in the LLC. There will be no charge for such events. For events not solely exclusive to LLC residents, the department must request use of the space (See "University Departments" section). Student Organizations (i.e. College or LLC Student Councils) are not eligible to reserve spaces through HRE.

Academic Initiatives
Faculty and Academic Partners wishing to reserve a multipurpose space for programmatic initiatives exclusively for residential students or in collaboration with HRE should contact livinglearning@usf.edu for the request to be reviewed by the Program Director for Academic Initiatives and Living Learning Communities. All requests should be submitted 4-6 weeks before the date of the program to livinglearning@usf.edu. A request is not a guarantee of space. The requester will receive confirmation of date, time, and location once the space reservation is confirmed.

University Departments
University departments may reserve multipurpose spaces when available. HRE is unable to accommodate recurring reservations. Departments will be charged for use of the space according to HRE's rental rates and will be billed by interdepartmental transfer. Departments may inquire about rates by emailing housingspacerequest@usf.edu. Departments shall not use their privileges for access to HRE multipurpose spaces inappropriately for another group. Departments are not to reserve space for meetings, which they are not directly involved in, and present at.

Indoor Space Reservation Request Form (university departments only)

Camps and Conferences
Camps and conferences approved to be housed on the USF-Tampa campus may reserve multipurpose spaces during their on-campus residency. Reservations will be reviewed and coordinated by Housing Services and groups will be charged for use of the space according to HRE's rental rates. Camps and conferences should email guesthousing@usf.edu for space reservations.

HRE reserves the right to determine if an external organization is eligible to reserve a multipurpose space.

Student Organizations
Student organizations are unable to reserve spaces except for Greek organizations housed on the USF-Tampa campus. Eligible Greek organizations should consult the Greek Village Standard Operating Guide.

Room Set-Up and Use

Cancellation Guidelines

 

Outdoor Space Reservations

Housing & Residential Education (HRE) reserves the outdoor spaces listed:

Eligible Groups

Outdoor spaces can be reserved by registered student organizations* and departments* recognized by the University of South Florida. HRE full-time and graduate staff may also reserve outdoor spaces.

*The Greek Village and Magnolia Pools cannot be reserved by outside organizations or for events not sponsored by Housing & Residential Education. Exceptions include camps and conferences contracted with Housing & Residential Education. These groups should work with the Assistant Director for Housing Services to reserve pools. Reservations are not guaranteed.

Submissions

All organizations and departments must complete an Event Request Form from Physical Plant. You will be contacted by a member of HRE if your event is approved by Physical Plant.

Cancellation Guidelines


Signage

Any signage approval for Student Organizations should be submitted through the Center for Student Involvement using the "Temporary Campus Signage Request Form." Please allow up to 5 business days for these requests to be approved.

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