Recommendations & Best Practices
- This is multi- step process that can take anywhere from a few weeks to several months
- It is advised to send all USF agreement draft templates to the corresponding university
for draft approval early in the process as to avoid any discrepancies later.
- No changes to the language of the General Agreement will be automatically accepted.
Should you believe a compelling reason for changing the approved agreement language
please seek an early meeting with Ms. Morales.
- It is the responsibility of the sponsoring USF party to send the agreements to the
corresponding institution for signatures and to make sure that USF World receives
a final copy of all agreements signed by both parties.
- If the agreements need to be translated into another language the sponsoring faculty/staff
will communicate with the partner institution. USF World cannot provide translation
services to the partner institutions.
- Early in the planning process, please consider the Feasibility Report carefully. How
easy or difficult will this agreement be to implement? How many academic departments
/ units / colleges at USF could potentially be affected or involved in the proposed
exchange? How will the proposed exchange contribute to the goals and priorities to
the University / College / Departments involved? Careful thought at this early stage
will save on time later.
- If faculty exchange is part of your vision, speak with your department administration
(and if needed college administration) very early in the process as you will be asking
for their resource support. Consider whether the exchange be for a short-term experience,
a semester or an academic year. What will be the support stipend, how will you accommodate
lodging, office space, access to digital libraries, e-mail accounts and use of fax
and phone both here at USF and at the partner institution? Will immigration documentation
be required and how will you establish international health insurance and possibly
- There are also the intangibles, such as the visitor's expectations based on social/cultural differences (and the differing relationships of Faculty/students/administrators in universities around the world). Be sure you understand the expectations for teaching load, research productivity, etc.