About Us

Oversees Office Management
Assists with Compliance, Operations, and Implementing Process Improvement Strategies
Department HR Representative for Hiring and Recruitment
Staff, Adjunct, TA/RA, OPS Appointments
Assists with Faculty Searches and Appointments
Maintains Personnel Files
TA/RA Tuition Waivers
Financial Administrator of E&G, Carryforward, Auxiliary, Foundation, Research accounts, and external and internal grants
Monitors Startup and RIA Accounts for Faculty
Monitors Budget & Reconciles Expenditures
Prepares Budget Reports and Projections
Assists Department Chair in Preparation/Planning of Annual Budget Requests/Reviews
Prepares Payroll and Pay Distribution Records
Maintains FWS, OPS and Staff Timesheets
Monitors/Reviews Payroll Distribution and Reconciliation of Payroll Ledgers
Prepares Extra State Compensation forms and other Payroll-Related Forms
FAIR Liaison to College of Arts & Sciences
Assists with Departmental Reviews & SACS Reviews
Assists with Tenure & Promotion and Annual Evaluations Process
Monitors Enrollment
Maintains Departmental Course Syllabi
Maintains Course Evaluations
Liaison to CAS BSS Liaison (Travel, Purchase Orders, Requisitions)

Academic Program Specialist Duties
Academic Course Scheduling and Management
Liaison to Academic Space
Assists with Textbook Adoptions
Liaison to USF Bookstore
Course Audits (including Senior Citizen Audits) and Reports
Undergraduate & Graduate Course Permits
Undergraduate & Graduate Add/Drop Petitions, S/U Contracts, Directed Studies and other Academic Forms
Point of Contact for Questions about Foreign Language Placement Tests & FLEX Requirement
Undergraduate & Graduate Course Proposals
Graduate (MA) Admissions Administrator
Graduate (MA & PhD) Graduation Certifications

Staff Assistant Duties
Social Media Manager
Webmaster
Marketing Support
Event Coordinator
Hiring and Supervision of FWS (Federal Work Study) Student Assistants
Trainer of Language Lab Supervisors/Testing Proctors
Make-Up Exam Coordinator
Conference Rooms Reservations
Office Assignments/Office Keys Coordinator
IT Support & Maintains Departmental Equipment
Handles Professional Delivery Services and Office Supplies
Facilities Management Liaison
Maintains Departmental Contact Information
Foundation Fund Management (Check Requests, Reconciliations)
Undergraduate Course Permits
Graduate (PhD) Admissions Administrator
General Office Questions