Business Support Services

Yes, a travel authorization is always required in advance of all travel.

Yes, we can assist you by making reservations and be prepaying, when appropriate, on our University credit cards.

University policy requires all travel reimbursement requests to submitted by BSS within 30 days of the last date of travel. Please try to get receipts turned in as quickly as possible after your return. Delays in submitting receipts can significantly delay reimbursement.

Travel requests should be submitted as early as possible. Travel authorizations often take several days to be fully approved.

No, BSS completes the necessary paperwork for the reimbursement and submits the paperwork to the Travel Audit and Compliance Office. The Travel Audit and Compliance office is part of Payment Services in the University Controller’s office. Travel Audit and Compliance staff audit submissions for compliance with current University policies and procedures and processes payments to employees and University guests incurring travel expenses on USF Business travel.

Yes, but University policy does require you obtain comparable flight cost data (screen shots of comparable flights with other carries that match the traveler's itinerary) if the total airfare exceeds $500 for North America (includes Puerto Rico and US Virgin Islands) and $1,250 for international flights (excludes Canada, Mexico, Puerto Rico, and US Virgin Islands). A travel compliance form is required to be completed for flights that exceed these thresholds. The travel compliance form can be found here: USF Travel Compliance Form

No, Florida Statues requires that you choose the most efficient and economical means of travel (considering time of the traveler, impact on the productivity of the traveler, cost of transportation, and per diem or subsistence required).

a. Travel Audit and Compliance Office Website
b. USF Travel Manual
c. Florida Statute 112.061