Maintenance agreements that require signatures should be sent to Purchasing using the Contract Management System via MyUSF portal prior to the start of services or the renewal date.

Once the contract is executed, the department may enter a requisition and append a copy to a requisition header comment.

The description should include the equipment's make, model number, serial number, USF decal number and location. Payments are made monthly or quarterly. If invoices are not predicable, an amount only requisition can be submitted.

If the cost of maintenance for an individual machine is $1800 or less, it can be prepaid for the year. Prepayments can also be made if there is a substantial savings to be gained by doing so.