Important Resources

COVID-⁠19 Workplace Safety for Federal Contractors

The federal government recently mandated that certain employees must be fully vaccinated for COVID-19, unless exempt for religious or medical reasons. Click here to learn more about Executive Order 14042.  This mandate is currently on hold pending legal challenges. While the vaccine mandate is on hold, you may still submit proof-of-vaccination or request accommodation on a voluntary basis. Such proactive measures will better enable our continuity should the mandate be enforced in the future.   

How to submit proof

For Staff For Faculty
  • Go to Archivum
  • Select “Staff Portal”
  • Under “My Staff Portal Actions” select “Submit Vaccination”
  • Follow the instruction provided on the form
  • Go to Archivum
  • Select “Faculty Portal”
  • Under “My Faculty Portal Actions” select “Submit Vaccination”
  • Follow the instruction provided on the form

Frequently asked Questions

How do I request a religious exemption from the vaccine? 

Employees who are declaring a religious exemption will need to complete the attached form and email it to

How do I request a medical exemption from the vaccine?

Employees who need a medical exemption from the vaccine will need to follow the steps outlined on the ADA website, including completing the Americans with Disabilities Act (ADA) Request for Reasonable Accommodation Form AND the Healthcare Provider Questionnaire. For assistance, please email

Which employees are covered under the Executive Order?

Update as of 12-9-21: Enforcement of the federal mandate is currently on hold.

The Executive Order mandates vaccines for federal contractors and is imposed through federal contracts that are entered into or modified after October 15, 2021 (“Covered Contracts”).

The federal mandate requires employees who are working in connection with a Covered Contract to be fully vaccinated by January 4, 2022. The vaccine mandate applies broadly to employees: (1) who work directly on Covered Contracts; (2) employees who support Covered Contracts, such as administrative personnel and employees who provide central services to Covered Contracts; and (3) in some cases to employees who work in the same physical area as the work performed under the Covered Contract. The federal mandate applies equally to in person and remote work.

How do I determine if I am covered under this Executive Order?

There is nothing for you to do. If you are impacted by this order, we will contact you and provide you guidance on how to demonstrate compliance.

When does this new requirement take effect?

Update as of 12-9-21: Enforcement of the federal mandate is currently on hold.

The mandate directed that impacted employees must provide documentation of vaccination or submit and have approved an exemption request by January 4, 2022.

What is an acceptable proof  of vaccination?

Any of the following can be uploaded:

  • CDC COVID-19 Vaccination Record Card (white card); or,
  • World Health Organization (WHO) Vaccine Record Card (yellow card); or,
  • Documentation of vaccination from the health care provider or entity that provided the COVID-19 vaccines. This may include a digital vaccination record.

Can I get a replacement vaccination card? 

Replacement cards are often available from the health care provider that administered your vaccine. Other helpful contacts include the following:

Where can I get vaccinated?

USF offers COVID vaccinations through the USF Health Morsani Clinic on the Tampa Campus (13330 USF Laurel Drive) and through the Wellness Centers on the St. Petersburg and Sarasota-Manatee campuses. To request an appointment at USF Health Morsani, please write to; established USF Health patients can make an appointment directly through MyChart. To get a vaccine at one of the Wellness Centers, complete an intake form or call 813-974-2331 for an appointment.

I have other questions about the vaccine in general.

Please see USF's  Coronavirus Information page for more information regarding the COVID vaccine, manufacturers, boosters and other frequently asked vaccine questions. 

For questions, please contact