Project Intake & Governance

Governance

 The technology governance process at USF consists of stakeholder groups who advise executive leadership with technology decisions. Of these governance groups, the Information Technology Management Council (ITMC) ranks as the senior most governing body, reviewing proposals and making recommendations that have the broadest impact on the University of South Florida.

The subgroups of ITMC focus on recommendations regarding specific business functions at USF. Proposals with solutions that are deemed lower risk and have less complexity are added directly into a Product Owner's backlog, where they are prioritized accordingly.  


Information Technology Management Council (ITMC)

The Information Technology Management Council is the governance body tasked with advising the University of South Florida President on technology decisions, including IT guiding principles, business technology needs, IT investments, IT strategy, and policy. In its role of advising on business technology needs and IT investments, the council reviews and prioritizes system-wide and large-scale projects in which technology is the recommended solution.

See the ITMC Governance Charter for more information on the council's roles and responsibilities regarding information technology and its membership list.

Projects falling within this committee's scope are presented monthly for approval and prioritization.

 

Administrative Solutions Governance Workgroup (ASGW)

The Administrative Solutions Governance Workgroup is the subgroup that reviews and prioritizes medium-sized technology needs and IT investments regarding the University of South Florida for the Finance, HR, RMA, Office of Research, and Administrative Services functions in which technology is the recommended solution to achieve their strategy and goals. This includes reviewing and prioritizing the business technology needs, IT investments, and application strategy alignment for the following University of South Florida functions:

  • Business Technology Needs - including reviewing and prioritizing USF-wide business needs for the Finance, HR, RMA, Research administration, and Administrative Services functions, where technology is the recommended solution
  • IT Investments - including reviewing and recommending for approval USF-wide technology investments for Finance, HR, RMA, Research administration and Administrative Services functions
  • Ensuring the Application Strategy for the Finance, HR, RMA, Research administration and Administrative Services functions aligns with the institutions strategies.

See the ASGW Governance Charter for information on the workgroup's roles and responsibilities regarding information technology and its membership list.

Projects falling within this committee's scope are presented monthly for approval and prioritization.

Advanced Technology Governance Workgroup (ATGW)

The Advanced Technology Governance Workgroup is the subgroup that reviews and recommends advanced and emerging technology (AET) needs and investments regarding USF research and academic entities in which AET is the recommended solution to achieve their strategy and goal.

The primary role of the Workgroup is to make recommendations on USF’s approach to AET, including:

  • New Technology Assessment, which includes reviewing advanced and emerging technology trends, and identifying AET services available to maximize the University’s position as a leader in the use of technology for education and research.
  • AET Investments, including reviewing and recommending for approval Advanced and Emerging Technology areas that should be targeted for investment by the University, and identifying appropriate funding sources (e.g. Student Technology Fee) for USF research and academic entities.
  • AET Awareness, ensuring USF-wide understanding of AET and AET services available to the USF research and academic entitiesto ensure fiscal efficiency.

See the ATGW Governance Charter for information on the workgroup's roles and responsibilities regarding information technology and its membership list.

Projects falling within this committee's scope are presented semesterly for recommendation.

Digital Learning Ecosystem Governance Workgroup (DLEGW)

The Digital Learning Ecosystem Governance Workgroup is the subgroup that reviews and prioritizes medium-sized technology needs and IT investments regarding USF's Learning Management System (LMS), technology in support of the learning environment, and technology- related flexible learning spaces. They ensure that the Digital Learning Ecosystem Strategy aligns with the institution's strategies.

See the DLEGW's Governance Charter for more information on the workgroup's roles and responsibilities regarding information technology.

Projects falling within this committee's scope are presented to them monthly for approval and prioritization. 

Health Care Governance Workgroup (HCGW)

The Health Care Solutions Governance Workgroup is the subgroup that reviews and prioritizes medium-sized technology needs and IT investments for the USF Health Care in order to achieve their strategy and goals. This includes making decisions regarding the partnership with Tampa General Hospital (TGH) on shared management of the EHR system and the business technology needs, IT investments, and alignment of application strategies for Clinical Systems.

See the HCGW Governance Charter for more information on the workgroup's roles and responsibilities regarding information technology and its membership list.

Projects falling within this committee's scope are presented monthly for approval and prioritization.

Health Technology Governance Workgroup (HTGW)

The Health Technology Governance Workgroup is the subgroup that reviews and prioritizes medium-sized technology needs for the academic, research, and administrative missions at USF Health. This includes reviewing and prioritizing business technology needs, IT investments, and strategic alignment of projects for the following colleges and business units:

  • Morsani College of Medicine
  • College of Public Health
  • College of Nursing
  • College of Pharmacy
  • USF Health Administration
  • USF Health Office of Research
  • Health WELL and Shared Student Services

See the HTGW Governance Charter for more information on the workgroup's roles and responsibilities regarding information technology and its membership list.

Projects falling within this committee's scope are presented monthly for approval and prioritization.

Student Solutions Governance Workgroup (SSGW)

The Student Solutions Governance Workgroup is the subgroup that reviews and prioritizes medium-sized technology needs and IT investments for the Student Success, Student Affairs, and other Academic departments to achieve their strategy and goals. This includes reviewing and prioritizing the business technology needs, IT investments, and application strategy alignment for the following University of South Florida functions:

  • Enrollment planning and management, including recruitment, admissions, financial aid, orientation and registration
  • Advising
  • Student account management
  • Course catalog and schedule management
  • Student support services, including student involvement, civic engagement, rights and responsibilities, disability services, Marshall Center Management, and Veterans Services
  • Student health services, including recreation center, counseling center, outreach and support, victim advocacy and violence prevention
  • Residential housing
  • Graduation and Commencement
  • Career Services
  • BOG Student Reporting

See the SSGW Governance Charter for more information on the workgroup's roles and responsibilities regarding information technology and its membership list.

Projects falling within this committee's scope are presented monthly for approval and prioritization.