Office 365


What is the Listserv?

The USF LISTSERV is industry standard list management software that allows you to maintain email lists used for your department, college, project, or any other activity requiring email communication. You can add and remove subscribers, and maintain the list and settings to best meet your needs. 

How do I use it?

Getting an Account

To maintain the lists through the web browser, you will need a Listserv account. This is a separate account from your NetID credentials. You should use your primary USF email address here. Note: the address used for this account will also be the address listed as an owner on your list to be able to maintain it.

  1. Visit
  2. Select Log In on the right under Options.
  3. Select get a new LISTSERV password. If resetting, select Change Password instead.
  4. Enter your USF email address, your desired password, and click Register Password.
  5. You will receive an email confirming the registration. Follow the instructions in the email to finish your registration.


To subscribe to any open list, open your Email then start a new message. 

Send the email to In the body of the message, type: sub %listname%, replacing %listname% with the list you are subscribing to. For example, sub usftalk. If the list is not currently set to allow self-subscribing, you will receive a denial message, and should reach out to the list owner.


To send a message, start composing a new email. In the To field, type your list address (example:, and fill out the message normally. Once you click send, your message will distribute to the list. Please note that this action is not reversible - once your message is sent it will be distributed.

Member management

There are two ways to maintain list membership, email and web browser. Instructions for both are below.

Email Method
  1. Start a new blank email message.
  2. Ensure that you are sending as Plain Text. For Outlook, select the Format Text tab then select Plain text.
  3. In the To: field type
  4. In the body of the email paste the following, ensuring that you replace LISTNAME with your specific listname.
    To Add Subscribers:
    ADD LISTNAME dd=ddname import
    //ddname dd *
    Paste the list of email addresses here

    To Delete Subscribers:
    //ddname dd *
    Paste the list of email addresses here

  5. Replace "Paste the list of email..." with your new subscribers, ensuring that each email address and name combination is on its own line. Example is below.
    ADD TESTLIST dd=ddname import
    //ddname dd * (Rocky Bull) (Joe Test)

Web Browser
  1. Visit
  2. Click Log In on the right-hand side
  3. Enter your USF email address and password. If you do not have a listserv account yet, refer to the instructions Getting an Account.
  4. Click List Management from the top banner, and select List Dashboard
  5. In the Show Lists field, type your list name, and click Search
  6. Your list will display below the search area. Select View under the Subscribers column.
  7. To add a single subscriber, enter their email address and name into the Add subscriber field and click Add Subscriber.
  8. To bulk add subscribers, select List Management then Subscriber Management from the top. Note: Make sure the top says "Subscriber Management (LISTNAME)".
  9. From the Subscriber Management page, select Bulk Operations. Be sure to read what each option does very carefully before proceeding. Read further for assistance on formatting your text file for bulk upload

Bulk uploading subscribers list

  1. Open 'Notepad' on your computer. If you are using a Mac, open TextEdit
  2. In your document, type each subscriber on a new line. Email addresses are required, but names are optional. Example: Rocky Bull
  3. Save the document as a text (.txt) document in a location you will remember.
  4. Under the Bulk Operations tab (step 8 above), and click Choose File.
  5. Browse to your file, select it, and click Open then click Import.
  6. If adding subscribers worked, you will receive a message similar to the one below.
    ADD: no error, 100 recipients added, no entry changed, no duplicates, none forwarded
  7. If there is an error, the status message will display the error, and the address that caused the error. 

How do I request a list?

Lists can be requested by students, staff, and faculty to represent an official project, organization, department, or other USF affiliated activity. Please email and include the information below.

  1. List Name (must not exceed 40 characters - e.g. USF Talk)
  2. List Email Address (will end in
  3. List owners (full name and USF email address)
  4. Should sending be restricted or open?
    • Only owners can send
    • List subscribers can send, but no external senders
    • Anyone can send
    • Anyone can send but it requires owner approval for distribution
    • Specific list of personnel can only send (Newsletter style)
  5. Should the list be confidential? (hidden from view at
  6. Subscription management (pick 1 of the 3 options below)
    • Anyone can subscribe to your list
    • Anyone can subscribe, but the request requires owner approval
    • Only owners can add members