Office 365

Microsoft Teams Phones

Announcement

USF IT is starting an initiative to convert existing phone numbers to the Microsoft Teams platform, allowing for "soft phone" functionality on your existing devices (laptop, pc, mac, and mobile).

What is Teams Calling?

Teams calling functionality allows for USF to assign your office number to your account within Microsoft Teams. Once converted, you will have a new dial pad within Teams and will be able to make and receive calls from your office number. Teams calling also enables you to customize your phone experience, and offers additional functionality (below).

Features

  • Answer your office calls from any device you install Teams on.
  • Call 10-digit phone numbers from your assigned office number.
  • Customize your voicemail, including your greeting.
  • Call forwarding, simultaneous ring, and call groups.
  • Share your phone line with a delegate.
  • Put calls on hold, and transfer calls.
  • View and add contacts, and easily access your call history.

Notice Regarding E911

Your soft phone's registered location is your physical campus office location by default. If you fail to update your registered location to your current location, it may result in emergency personnel being dispatched to the incorrect location. When calling 911 from your soft phone, USF recommends providing the 911 dispatcher with your current location.

Voicemail

Voicemail in Teams is enabled by default, and you can customize it, or even turn it off. 

Features

  • Custom recorded greeting messages.
  • Text to speech greetings
  • Custom out of office message that automatically enables when you set your Out of Office in Outlook.

Note: Due to Florida’s broad open records law, voicemails and voicemail transcripts to university employees may be considered a public record, available to the public and the media upon request. 

How do I disable voicemail?

To disable voicemail, in your Teams client go to Settings -> Calls -> and under If unanswered setting, select Do nothing.

How do I check voicemail?

You can check your voicemail by selecting "Calls" then "Voicemail" in Teams. For detailed instructions, click here.

Main Resources

USF Teams Calling Quick Start Guide

Microsoft Teams Calls

Manage your call settings in Teams

FAQ's and Additional Resources

How do I call a phone number from Teams?

Select the "Calls" section in Teams and then enter the phone number. You will need to dial the full 11 digit number (including the +1 US country code). For additional directions, click here.

How do I start a call from a chat in Teams?

From your chat, select the "Call" button in the upper right. For additional directions click here.

How do I answer a call in Teams?

You will receive a ring notice on your devices when you receive a call. Select the answer button on the notification. For a detailed walk through visit the Microsoft Support page.

Can I do call forwarding or groups?

Yes you can forward your calls within your own Teams client, and configure call groups. For a walkthrough review the information here.

How can I set up delegates to take my calls?

To add a delegate review the instructions here.

I want to keep my Avaya phone - can I opt out?

No - there is no opt-out process for this. We are moving to a new system and cannot support two separate environments.

How will I take / receive calls via teams without a phone on my desk?

Review the content above for receiving calls. In short, it works just like a Teams meeting. You can use your smartphone, headset, or other audio devices.

Will I be getting a handset or headset?

Information Technology will not be providing these devices to personnel for this rollout. However it will work with the device you have been using with Microsoft Teams during our remote work initiative. It will work with your mobile, laptop microphone, and nearly any headset attached to your computer. 

Your department can order a compatible headset or Teams phone device however. Review the list below for approved devices.

Approved Teams Devices
Type Brand Model Model #
Headset Jabra Evolve 65 MS Mono Headset w / Charging Stand 6593-823-399
Headset Jabra Evolve 65 Stereo MS Headset w / Charging Stand Link 360 6599-823-399
Headset Jabra Evolve 40 MS Mono USB-C Headset 6393-823-189
Headset Jabra Evolve 40 MS Stereo USB-C Headset 6399-823-189
Headset Polycom BlackWire 3320-M USB-A Headset 214012-01
Headset Polycom BlackWire BW3325-M USB-A Headset 214017-01
Speakerphone Jabra Speak 510 MS Personal Speakerphone 7510-109
Handset Polycom Entry level CCX400
Handset Polycom Mid range CCX500
Handset Polycom High range CCX600
Webcam Logitech Logitech Webcam C930e 960-000971
Webcam Logitech Logitech Webcam C925e 960-001075
Webcam Logitech Logitech HD Pro Webcam C920 960-000764

Will my Avaya phone continue to work? Will I get it back when we return to campus?

No - it will stop working once we finish the conversion on October 1st 2020. Avaya phones will cease to function, even if the number has not yet moved to Teams. Non-Human facing phones and phone numbers with special configurations will be exempt and continue to function.

You will not receive your handset when we return to campus - moving to Teams is a permanent migration.

When will IT be collecting my Avaya phone?

IT will be moving location by location to collect phones over the coming weeks. We expect this process to extend beyond the phone migration project so that we can accomplish this safely.

Can I transfer calls, or screen calls?

Yes both of these are fully supported. To transfer to someone directly, select more options then transfer.

You also have the option to consult then transfer that allows you to screen your calls.

For more information click here.