DRA assists the PI with the appropriate administration of the project by serving as
a knowledgeable resource for the PI in the interpretation and application of rules,
policies, and procedures.
PI/DRA internally tracks budget, encumbrances, salary and subcontract commitments,
and expenses.
PI initiates and DRA coordinates recruitment efforts and personnel appointments of
individuals hired, continued, or terminated on project.
PI/DRA submits payroll distributions for personnel on project.
PI/DRA processes 3rd Party Payment Request for students working on project as approved
in the budget.
PI/DRA ensures that travel is authorized, expended and reimbursed according to University and sponsor policies
and procedures.
PI/DRA makes purchases and incurs expenses on the project as allowable according to
University and sponsor policies and procedures.
DRA processes receipt of goods according to USF policy and Florida Statute for prompt
vendor payment (within 5 days of receipt of goods and services).
If grant/contract includes a subcontract, PI/DRA reviews subcontract terms and monitors
subrecipient billing and deliverables for compliance. PI reviews and approves subcontractor
invoices and submits for payment.
DRA ensures that ledgers are reconciled on a monthly basis and investigates any discrepancies.
DRA provides monthly financial reports to the PI and assists in monitoring encumbrances
and expenditures to ensure accurate and appropriate charging is taking place.
PI/DRA prepares documents and provides justification to Sponsored Research for rebudgeting,
as appropriate.
PI/DRA tracks cost sharing commitment to ensure commitment is met.
DRA reviews Remaining Spending Authority (RSA) Check on biweekly basis to ensure payroll
distributions are correct prior to payroll posting.
DRA prepares and submits expenditure transfers, as appropriate, through RNS (Right
Now Service).
DRA reviews and adjusts, as necessary, PERT reports for department and compares the
calculated effort based on pay distribution to committed effort.
PI provides sponsor with deliverables and non-financial reports as outlined in award
terms and conditions. In the role of supporting the PI, the DRA may be involved in
facilitating timely submission.
PI/DRA provides information to Sponsored Research Post Award on pending transactions
not yet posted to FAST; Sponsored Research Post Award provides sponsor with financial
reports.
PI/DRA/Sponsored Research/Sponsor discusses any re-negotiations of terms and conditions
of award. Sponsored Research requests sponsor approval, when required, and notifies Sponsored
Research Post Award as appropriate.
PI prepares carry forward requests as needed; Sponsored Research submits requests
to sponsor and notifies Sponsored Research Post Award.
PI/DRA provides documentation for audit requests, as needed.