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Registered Student Organizations

Registered Student Organization events are defined as an event planned by the organization for their organization or the USF Community. The Student Organization is responsible for planning, executing, and paying for the event. In order to make reservations with RecWell, your organization must be registered through the Center for Leadership and Civic Engagement (CLCE). If you have questions about registering a Student Organization, please contact CLCE.

The RecWell Facility & Event Reservation Request Form is now open for reservations!

Reservation Deadlines
Early Fall reservation window*	July 5 - July 30
RecWell Events & Reservations Closure	August 1 - August 15
No events can be held	August 1 - August 28
Fall Reservation Window	August 29 - November 14
Fall Reservation Requests open	August 29
Last day to submit Fall requests	November 14
Last day to host Fall tournament	November 26
Last day to host Fall (non-tournament) event	December 3
Early Spring reservation window*	November 7 - December 15
RecWell Events & Reservations Closure	December 19 - January 3
No events can be held	December 5 - January 15
Spring reservation window	January 16 - April 29
Spring reservation requests open	January 16
Last day to submit Spring requests	April 7
Last day to host Spring tournament	April 22
Last day to host Spring (non-tournament) event	April 29

*Early reservation windows are only for one time event requests. Indoor reoccuring requests are not permitted at this time

Please be sure to complete the following steps to be able to reserve a space with Recreation & Wellness. Failure to complete these steps in the correct order will prevent an RSOs ability to plan an event.

STEP ONE: Join our Recreation & Wellness BullsConnect page.

STEP TWO: Complete your RecWell Accountable Officer Form on BullsConnect. Only one form is necessary per semester. Please note that the President of your Organization listed on BullsConnect must match the President listed on the RecWell Accountable Officer Form you submit. This means you may need to update your BullsConnect page before submitting your RecWell Accountable Officer Form. For assistance with updating your BullsConnect page, please contact bullsconnect@usf.edu.

STEP THREE: Once your RecWell Accountable Officer Form has been approved, please attend a information session with the Special Events Team. See below for the available dates.

STEP FOUR: Fill out the proper Events & Reservations Request Form for Registered Student Organizations. Your request form will not be processed until you attend a meeting.

Upcoming Informational Sessions:

Join the Special Events Team for a MANDATORY virtual informational session on getting started with reserving Recreation & Wellness spaces. In this meeting, we will discuss policies and the next steps to reserving spaces. You WILL NOT be able to reserve a RecWell facility space without attending a meeting. Please register for a meeting on the BullsConnect pages below. You must register for one of these meetings by 5pm the day before the meeting.

Do not fill out a request form before attending a meeting with the Special Events Team. Your event request form WILL NOT be processed until a meeting is attended

Indoor reoccuring reservations begin August 29 for the Fall semster

RecWell Food Release Form

USF Alcohol Release Form

USF Food Truck Request Form

Contact Us:

For questions, contact the Special Events Team at rec-reservations@usf.edu