Sport Clubs Reservations
Registered Student Organization events are defined as an event planned by the organization for their organization or the USF Community. The Student Organization is responsible for planning, executing, and paying for the event. In order to make reservations with RecWell, your organization must be registered through the Center for Leadership and Civic Engagement (CLCE) and recognized by USF RecWell Sports Programs. If you have questions about registering a Student Organization, please contact CLCE.
Registered Students Organizations with outstanding balances or in bad standing with the University will not be allowed to reserve facility space until the outstanding balance is paid and they are cleared through the University.
THE RECWELL FACILITY & EVENT RESERVATION REQUEST FORM FOR Spring RESERVATIONS is open monday, january 16, 2023!
|RecWell Events & Reservations Closure||December 19 - January 3|
|No events can be held||December 5 - January 15|
|Spring Reservation Window||January 16 - April 29|
|Spring reservation requests open||January 16|
|Last day to submit Spring requests||April 7|
|Last day to host Spring (non-tournament) event||April 29|
|Early Summer Reservation Window||April 10 - April 28|
|RecWell Events & Reservations Closure||May 1 - May 7|
|Summer reservation window||May 8 - July 29|
|Summer reservation requests open||May 8|
|Last day to submit Summer requests||June 29|
|Last day to host Summer (non-tournament) event||July 29|
*Early reservation window is only for one time event requetsts. Sport clubs practices are scheduled through email@example.com.
Please be sure to complete the following steps to be able to reserve a space with Recreation & Wellness. Failure to complete these steps in the correct order will prevent an RSOs ability to plan an event.
STEP TWO: Please attend a MANDATORY information session with the Special Events Team. See below for the available dates.
STEP THREE: Once you have attended an informational session, complete your RecWell Accountable Officer Form on BullsConnect. Only one form is necessary per school year, UNLESS an election has been help and officers have changed. Please note that the President of your Organization listed on BullsConnect must match the President listed on the RecWell Accountable Officer Form you submit. This means you may need to update your BullsConnect page before submitting your RecWell Accountable Officer Form. For assistance with updating your BullsConnect page, please contact firstname.lastname@example.org.
STEP FOUR: Once your attendance at an informational session has been validated, you may fill out a reservation request form. DO NOT fill out a reservation request prior to attending an informational session.
STEP FIVE: Meet with the Sports Programs Staff to discuss event.
*For tournaments, an extra meeting with the Special Events Team will take place. The Special Events Team will reach out if this meeting is required.
Upcoming Informational Sessions:
Join the Special Events Team for a MANDATORY virtual informational session on getting started with reserving Recreation & Wellness spaces. In this meeting, we will discuss policies and the next steps to reserving spaces. You WILL NOT be able to reserve a RecWell facility space without attending a meeting. Please register for a meeting on the BullsConnect pages below. You may register for one of these meetings up to 30-minutes before the start of the meeting.
- Jan 6 | 3:30-4pm
- Jan 11 | 2:30-3pm
- Jan 13 | 3-3:30pm
- Jan 20 | 4-4:30pm
- Feb 16 | 12:30-1pm
- Mar 7 | 12-12:30pm
- Apr 13 | 1:30-2pm
- Apr 17 | 2:30-3pm
Do not fill out a request form before attending a meeting with the Special Events Team. Your event request form WILL NOT be processed until a meeting is attended.