University Departments

Reservation Instructions & Guidelines

The Reservation Application must be completed and returned to Campus Recreation at least twenty days prior to the scheduled event. Events impacting other University entities must be submitted at least sixty days in advance for University approval.

Event applications are reviewed on a weekly basis. It may take five to seven business days to be reviewed and confirmed. Once your application has been received, our staff will take an initial review to ensure the application meets all requirements and verify that the requested date and time are available. The event will then be reviewed by the appropriate Assistant Director to determine if there are any additional needs for your event. This may require a meeting between the event leaders and the Assistant director or facility staff. Approval and confirmed reservation may be granted at this time. Once the initial review is completed, Campus Recreation will provide you with a cost estimate for your event. At this time, method of payment must be declared. Event charges are due thirty days following the event.

To cancel, University Departments must notify Campus Recreation at least two weeks prior to the scheduled event. If a group does not cancel an event appropriately, the estimated direct costs will be sent to the group as an invoice and the organization will lose their event space for the specified term.

Please contact Rachel Stepien if you have any further questions or need clarification at (813) 974-3214.

Reservation Application 

For additional concerns, please contact Rachel Stepien, Special Events & Student Development Coordinator at:


(813) 974-2792

Rachel Stepien c/o USF Campus Recreation
4202 E Fowler Ave. 
REC 111 
Tampa FL, 33620