Admissions Prior Conduct

Board of Governors Regulation 6.001, General Admissions, authorizes universities to refuse admission to applicants because of past misconduct. University of South Florida System (USF System) Regulation USF3.018, further requires the Vice President for Student Affairs or designee to review all applications in which a student discloses past misconduct and to make a decision as to whether the admission of the applicant will be in the best interest of the University of South Florida (USF). This policy describes the procedure and assigns responsibility for the review of these applications for admission.

For the full policy click here.

The following section outlines the Office of Student Rights and Responsibilities involvement in the Admission Prior Conduct process:

Applications are sent to the Office of Student Rights and Responsibilities (OSRR) when an applicant indicates either "yes" or neglects to check off an answer to one of the following questions on the USF Application:

1. Are you currently, or have you ever been, charged with or subject to disciplinary action for scholastic (such as plagiarism or cheating) or any other type of behavioral misconduct at any educational institution? You do not need to disclose academic dismissal, suspension, or probation for poor grades.

2. Have you ever been charged with a violation of the law, misdemeanor and/or felony (even if adjudication was withheld) which resulted in, or, if still pending could result in, probation, community service, restitution, a jail sentence or the revocation or suspension of your driver's license (you are not required to include traffic violations which only resulted in a fine)?
Once the application is received it is coded as needing more information before it can be processed by the Office of Admissions. If completing an on-line application, the Office of Admissions will generate an automatic letter explaining the documentation that must be submitted to complete the application process.

An applicant does not have to wait to receive this letter in order for the application process to continue. All applicants must submit the following documentation in order for a review and recommendation to be made:

1. A personal statement with a written description detailing the circumstances of the situation. Please include your name, U number, date of birth, and a telephone number you can be reached on about your statement.

NOTE- Please indicate in the personal statement what semester you are applying for and whether as an undergraduate, graduate, non-degree seeking, or former student returning applicant.

2. Copies of relevant documentation (i.e. police reports, arrest reports, court documents regarding the outcome and penalties, letter from probation officer(s) or phone number of officer, community service completion record, proof of completion of educational programs, copies of discipline decision letters, and/or any other documentation which might help clarify the incident and the outcome/s) explaining the pertinent facts.

3. An applicant should provide as much information as possible. This information will be reviewed by the OSRR and/or the Admissions Prior Conduct Review Team. The applicant will be contacted if additional information is required. The OSRR Review Team will make a recommendation for an application to move forward in the admission process or not to move forward to the Office of Admissions regarding the application for admissions.

If an application is not recommended to move forward in the admission process, the applicant will be notified in writing from the OSRR. The appeal process for a non-recommended application will be listed in the communication sent to the applicant.

Prior conduct issues that could prevent and/or affect admission to the University include, but are not limited to the following:

a) Selling/distribution or manufacturing of drugs; sex offenses; or acts of violence,
b) Incomplete, pending or ongoing criminal probation/parole or other court ordered or imposed restrictions,
c) Current or prior suspension from previous institutions and the suspension status (if complete, had the student been permitted to return to their institution),
d) Current or prior permanent dismissal or separation from any educational institution,
e) Expulsion of a student from an academic program.

4. The Admission Prior Conduct process may take several weeks to complete. Please allow 2-4 weeks from the date the application was referred to the Office of Student Rights and Responsibilities for the information to be processed and a recommendation or non-recommendation sent to the Office of Admissions.

5. An application will not proceed any further until all the above mentioned documentation is provided. All communication regarding an application should be directed to the following:

Undergraduate Applicants: Office of Admissions: (813) 974-3350,

Graduate Applicants: Graduate Admissions: (813) 974-8800,

Non-Degree Seeking: Office of the Registrar: (813) 974-2000.