Service Center

Event Request

The Service Center is responsible for evaluating each event request, determining the various entities that will be affected by the activity and getting feedback and/or approval from those affected, interpreting policies and procedures for customers, approving requests, and following up on each activity. The primary objective is to help customers have a successful event that is safe for all participants and protects University property.

The Event Request Form can be used by the university community to initiate the process of reserving University space.

IMPORTANT NOTE: All event requests must be submitted at least 30 days prior to the event for review and approval. If further information is requested and not provided at least 5 business days prior to your event, your request will be denied. If a request is submitted less than 30 days before your event, the request will be denied.

For parking accommodations, please visit Parking and Transportation Services Event Parking. You will receive a separate confirmation e-mail for these requests.

Events are defined as and may include or meet the following criteria:

A scheduled activity open for the public to attend or participate including but not limited to exhibitions, expositions, fairs, festivals, entertainment, cause-related, fundraising, leisure activity. An activity that is advertised to the public by any communication means including social media that is not limited to the USF community is considered an event. An event may be a one-time or periodic, free or ticketed, educational, charitable or communication related hosted to attract revenue, support, awareness, and/or provide entertainment created by and/or for the public that will require review to ensure appropriate allocation of university business, resources, and personnel as required for the safe operation and mission of the university.

What You Need To Know

If Your Event Is Denied

Our goal is to ensure a successful event that is safe for all participants and protects University property. If your event request is denied, we will make every effort to work with you toward reaching an acceptable alternative so your event may continue. Having an event that has not been approved or has been denied places responsibility for personal and property liability on the event organizer.