New Student Room Selection: Fall/Spring 2018-19
Before you can select a room, you must complete the first four housing application steps. You may participate in room selection from Wednesday, March 14 until Friday, June 29 at noon. Spaces fill quickly and we encourage students to select a room at the earliest possible opportunity. Current students accepted to LLCs for 2018-19 (except the Honors LLC) will receive a room assignment and will not participate in room selection. If you are accepted to an LLC after having selected a room, you will be automatically reassigned to a space in the LLCs block of rooms.
Step 2 (optional): Set Up Your Roommate Group
If you are interested in living with your friends next year (or you found a roommate in the USF Class of 2022 Facebook Group), discuss where you would like to live now and set up your Roommate Group so you are ready to select a space. Learn more below in the Unit-Mates Section!
Step 3: Explore hall options
Develop a list of possible buildings you wish to live in. As beds are limited in each building, you should plan to develop a list that includes multiple options in ranked order. If you have decided to live with friends, make sure you have planned out who will live in each room if you choose a suite or apartment. Explore hall options and view hall rates.
Step 4: Select your room
You will not be eligible to participate in room selection until the first four housing application steps are completed. You will not be able to pull in unit-mates unless the three items in the Unit-Mates section below have been addressed. Once you complete the first 4 housing application steps, you will be able to select a room online from the available spaces. Please note that payments take 1 business day to process. Immunizations may take a week to process, depending on volume. Room selection for new residents begins on Wednesday, March 14 and ends on Friday, June 29 at noon. After this date, housing applicants will be assigned to available spaces once the first four housing application steps are completed.
Roommate Groups: With roommate groups, it is now even easier to place your friends in the room/suite/apartment with you. This section explains how it all works. If you have any questions along the way, email us or call 813-974-0001 and we will be happy to assist!
A roommate group is a new feature that allows you to create a group of roommates before selecting a room. By creating your group in advance, you can keep track of who is in your group and ensure that everyone is together on the day the room/suite/apartment is selected.
No, you do not. If you assemble your Roommate Group before selecting a room, you will not need a roommate pin. If you attempt to add a new roommate during the selection process, you will be asked for a roommate group. You will not be able to create a pin, so this method will not work. You will have to exit the selection process and build your group in the Roommate Group Manager as outlined below.
Log into the Housing Portal and select "Roommate Group Manager." If you already have a group, it will show that group at the bottom of the Roommate Group Manager page. If you don't, you'll only see the "Create Group" button. If you create a new group when you are already a part of a group, you will automatically leave the group of which you are currently a member.
You can only invite people to a group if you're the leader. If you are a member of a group, you will need to ask the leader to do the inviting. If you are the leader, select "Invite." When the search menu appears below, you can use three criteria to search for your roommates: USF ID#, First Name, or Last Name. The more information you provide, the more likely it is that you will find the right person. Once you invite them and select the "Finish," they will receive an email notifying them of their pending invitation. In addition, every other member of the group will get an email notifying them that someone else was invited.
To respond to an invitation, you will log into the Housing Portal and select "Roommate Group Manager." At the bottom of the Roommate Group Manager page, you will see your group, its members, and each member's status. To the left of your name, you will see two buttons: Accept and Reject. Note that whichever option you choose, the other members of the group will receive an email notifying them of your choice.
While we encourage you to make a decision on every invitation, you may choose not to reply. If you do not reply, other members of the group will see that you have not responded when they check the group status. In addition, if you do not reply, you will not be considered a member of the group, so if the group selects a room before you accept, you will not be assigned with them. We encourage you to make a decision so potential group members know if you wish to be included or not.
If You Are the Group Leader
Log into the Housing Portal and select "Roommate Group Manager." At the bottom, you will see a red "Leave" button next to your name. The group members will receive an email informing them that you left the group. If you leave the group, the entire group will be disbanded and the rest of your group will need to start over if they wish to be in a group together.
If You Are a Group Member
Log into the Housing Portal and select "Roommate Group Manager." At the bottom, you will see a red "Leave" button next to your name. If you leave the group, the rest of the group will receive an email notifying them that you left the group.
Any member of the group can select for the entire group. When you log in to select a room, on the second page, you will see all of the roommates in your roommate group. If you click the next button to take you to the third page, you will only see room options that are large enough to accommodate your entire group.
Once you have selected a room/suite/apartment, you will be asked to identify which roommate lives in which particular room. After placing each roommate in a room, select "Finish," and you will be assigned. You and each of your roommates will receive an email notifying you that you have been assigned.
If you see a message that says no rooms are available, there may be no rooms left that can accommodate your entire roommate group. For example, you may have 4 people in your group, but there may only be suites available with three or fewer open spaces. In this instance you would need to consult with your roommate group on how to split your group up. To do this, you can go back to the second page of the room selection template and click the red "X" next to the roommates you do not wish to assign at this time. Then, when you move forward, you can select a room for only you and some of the group. The rest of the group can assign themselves together elsewhere during their selection time.
Any roommate in your group that you do not assign will receive an email indicating that you did not assign them with the rest of the group. We do not recommend clicking the red "X" next to someone's name unless you tell them you're going to do it in advance.
No. You will need to recreate your Roommate Group each year you choose to live on campus.
Our system can only assign people as directed by you. If you and your roommates were not assigned together, then the student who selected the space for your group removed one or more of your roommates before selecting a room. The system will not mistakenly separate students. Be sure to let the roommate selecting the room for your group know that they should always call the Central Housing Office (813-974-0001) and ask questions if they need any assistance with this process.
If Room Selection is still open, you may be able to live with them. However, you will not be assigned with them automatically. If you know where your friend is living, you can try to select a bed space in their room, suite, or apartment. However, once one member of a group is assigned, they will not show up in the group for Room Selection again, so it won't be automatic.
Once Room Selection has ended, however, and the Housing Assignments Team is assigning students to rooms, you will not be able to live with a specific student who has already been assigned. We recommend waiting until the Room Change and Room Swap Period opens after the start of the semester.
Yes! Even if you miss the Housing Selection process and the Housing Assignments Team is manually assigning you, your Roommate Group can still be used to help make your assignment. Please note that your Roommate Group cannot be guaranteed at that point. It will depend on the size of your group and the availability of rooms on campus. The Housing Assignments Team cannot break up your group for you. If you have a four-person group and there are no four-person suites/apartments available, all four people will be assigned separately.
Winter Break Housing
Most residence halls close for winter break. If you plan to stay on campus through winter break, we recommend you consider selecting a space in Magnolia Apartments, Holly Apartments, or Juniper Hall, as residents in these buildings will likely have the option to stay through winter break. (Additional charges will apply for those residents choosing to stay through winter break. Winter break housing has not been finalized for the 2018-19 academic year)
Housing Application Cancellation Timeline
All cancellations must be submitted in the Housing Portal. Refer to the date ranges below for the applicable cancellation fees.
- Cancel your housing application without penalty: October 1, 2017 - May 1, 2018
- Housing applications cancelled after May 1, 2018 will incur no cancellation fees if the student does not have a housing assignment at the time of cancellation. If the student does have a housing assignment, the fee structure listed below will apply.
- $250 cancellation fee: May, 2 - June 1, 2018
- $500 cancellation fee: June 2 - July 1, 2018
- $1,000 cancellation fee: July 2 - August 1, 2018
- $1,500 cancellation fee: August 2 - 16, 2018
- After 8/16 - To cancel your housing application, you will be responsible for paying half of the rent owed for the remainder of your housing contract (if you are withdrawing from USF, you must appeal to obtain a lower cancellation fee).
If you have any questions, please email us at email@example.com or call 813-974-0001 Monday - Friday, 8 a.m. - 5 p.m. and we will be happy to assist you!