Accepted an Offer?

On Your First Day

On your first day, you may stop by the Campus Information Center (CIC) with your offer letter to pick up a temporary courtesy parking permit. CIC is located on Leroy Collins Boulevard north of Fowler Avenue. The CIC will give you directions to a facility where you may park, and will provide you with information on obtaining a regular University parking permit (for regional campus Parking & Transportation information visit these sites: St. Petersburg - Sarasota/Manatee).

Once parked, you should report to the Human Resources (HR) Office at the time specified in your offer letter, located in the Student Services Building (SVC) room 2172, to complete the necessary paperwork to put you on the payroll.


RightStart is the process that facilitates the completion of new hire paperwork for all new employees. The program is designed to get employees off on the right foot by ensuring that necessary paperwork is completed on or before the employee's first day of employment.

New Hires to USF

RightStart@USF is triggered by the issuance of an offer letter by the hiring department. In the offer letter new employees are given specific instructions on what to bring, and when and where to report. Upon their arrival, an HR Representative will assist new employees in the completion of new hire paperwork and provide them with essential information regarding their pay and benefits (if benefit eligible). This process takes up to an one hour to complete.

All new employees are required to attend RightStart on or before their first day of employment. If there are extenuating circumstances which prevent an employee from being on campus on or before their first day, their HR departmental contact should notify their Service Center Employment Representative as soon as possible.

In order to help you through this process, please be prepared to:

  1. Provide documentation that establishes your employment eligibility to work in the U.S. (in accordance with the Immigration Reform and Control Act of 1986). View the I-9 form that will identify acceptable documents.
  2. Provide your passport, I-94, visa and appropriate immigration support documents based on visa class, if you are a foreign national.
  3. Enroll in USF's Direct Deposit program which is a condition of employment at the University. A voided check is needed in order to complete the enrollment forms. You may also submit a letter from your financial institution with account and routing information if you use a savings account as deposit slips are not acceptable. If you do not currently have a bank account established, HR can provide you with information on available options.

On your first day and a half, you will be scheduled to attend Welcome to USF, an orientation program where you will learn more about the University and the various benefit programs offered to our USF employees.

When you have completed all of your paperwork in HR, you should report as instructed in your offer letter.

Rehires to USF

An employee who left employment with USF for more than one year, is treated as a new hire and must complete new hire paperwork prior to starting work. If an employee has been separated from the university for less than one year, the department may appoint him/her by completing an Appointment Status Form and attaching the signed offer letter. Once the rehiring process is completed and updated in GEMS, the employee may access GEMS Self Service to update their personal information.

We are very excited about the prospect of your joining our team and the staff at USF! Go Bulls!