Deposit Information


Days Prior to First Day of Event Policy Specifics
45 Days
  • Signed Usage Agreement
  • 50% of total estimated invoice, excluding taxes
20 Days
  • Last opportunity to receive 50% refund on deposit (50% of the 50% identified above)
10 Business Days
  • Any additions to reservation within this window are subjected to $150 rush fee + rental/staffing fees
  • Specific field dimensions and markings must be submitted for field painting to be guaranteed.
5 Business Days
  • Last opportunity to adjust details for event without additional charges
  • Nonappearances or any cancelations of facilities or activities, the invoice, taxes, and/or direct costs are to be paid in full
30 Days Following Event
  • Final payment due after adjusted invoice has been completed, minus paid deposit amount
  1. Registered Student Organizations are subjected to the deposit policy on a case by case basis.
  2. Deposits, taxes, and total amounts are only an estimate of the groups’ finalized invoices.
  3. Invoice estimates are subjected to change based on any additions or adjustments that occur during the event (rental time or direct costs exceeds agreement, damage, etc.)
  4. If the deposit is not received, by the identified due date, all previously reserved facility space will be released and opened up to other reservations.
  5. Reservations are considered complete and finalized when contracts or invoices are signed and/or deposits are received.
  6. Recreation & Wellness does not hold space. Any held space will be considered a reservation and an invoice will be created
  7. Final costs associated with the event are sent to the billing address that was provided in the reservation application after the event has concluded.
  8. P.O. boxes are not able to be used for billing addresses.
  9. Only payment submissions via the steps listed on the finalized invoice are accepted. We cannot accept credit card information over the phone.
  10. Do not send checks or payment to the Campus Recreation Center.

Contact Us

For questions, please contact the Special Events Team at rec-reservations@usf.edu