Non-University Groups

Non-University groups are defined as any group not registered as a USF Registered Student Organization or a University department. Recreation & Wellness welcomes non-university groups to reserve one of our spaces for all of your event needs!

Reserve a Space Today!

The recwell facility & reservation request form For Summer reservations is now open! 

Fall 2023 Reservation Deadlines

RecWell Events & Reservation Closure July 31- August 27
Fall Reservation Window August 28- October 30
Fall Reservation Requests Open August 28
Last Day to Submit Fall Requests October 2
Early Spring Reservation Window November 13- December 12
Last Day to Host Fall Event (Including Tournaments November 18
RecWell Events & Reservation Closure December 18- January 14

Spring 2024 Reservation Deadlines

Early Spring Reservation Window November 13- December 12
RecWell Events & Reservations Closure December 18- January 14
Spring Reservation Window January 15- March 30
Spring Reservation Requests Open January 15
Spring Break Closure March 11-17
Last Day to Submit Spring Requests March 4
Early Summer Reservation Window April 15-29
Last Day to Host Spring Events (Including Tournaments) April 21
RecWell Events & Reservation Closure May 3-12

Summer 2024 Reservation Deadlines

Early Summer Reservation Window April 15-29
RecWell Events & Reservations Closure May 3-12
Summer Reservation Window May 13- July 12
Summer Reservation Requests Open May 13
Last Day to Submit Summer Requests June 14
Early Fall Reservation Window July 15-28
Last Day to Host Summer Event (Including Tournaments) July 26
RecWell Events & Reservation Closure July 29- August 25


Please be sure to complete the following steps to be able to reserve a space with Recreation & Wellness. Failure to complete these steps will prevent Non-University Group's availability to reserve spaces.

STEP ONE: Book a MANDATORY meeting with the RecWell Special Events Team. You will meet with the Special Events Team Member, Syler. Schedule here.

STEP TWO: Fill out the proper Events & Reservation Request Form for Non-University Groups. 

Important Reservation Information

  • The Reservation Request form must be completed and returned to the RecWell Events & Reservation Team at least forty-five (45) days prior to the scheduled event. 
  • Events impacting other University entities must be submitted at least sixty (60) days in advance for University approval. 
  • Once the initial review is completed, the Special Events Team will provide you with an initial quote for your event.
  • Event charges are due thirty (30) days following the event. 
  • Event reservation is only confirmed once the usage agreement is signed by both parties and the deposit is submitted. 

Certificate of Insurance Information

Non-USF Groups are required to provide a Certificate of Insurance (COI) that meets all of the following criteria: 

  • The Licensee shall maintain in force during the term of this License. Commercial General Liability Insurance which shall have coverage in the amount of $1 million per occurrence and $2 million aggregate.
  • The Licensee shall name all of the following as additional named insured and shall provide a certificate of insurance evidencing same. Only a certificate with only the specific names listed below will be accepted.
    • The State of Florida,
    • The University of South Florida,
    • The University Of South Florida Board Of Trustees, AND
    • The Florida Board of Education
  • Evidence of such insurance shall be provided to Licensor upon the signing of this Agreement by Licensee.
  • All insurance provided by Licensee shall be primary over any insurance carried by the University of South Florida, the University Of South Florida Board Of Trustees, the Florida Board of Education, and the State of Florida.
  • The address for the additionally insured names is: 4202 East Fowler Ave., Tampa, FL 33620

Deposit Information

Reserve your event today!

*Outdoor space reservation is temporarily unavailable. Stay tuned for when outdoor reservations are available again.

available spaces


Tabling Requests 

Interested in tabling at a Recreation & Wellness facility? Please contact our Special Events Team at rec-reservations@usf.edu.

Contact Us

For questions, please contact the Special Events Team at rec-reservations@usf.edu.