CMS Technical Guide

Asset Manager

Asset Creation

What Types of Assists are Already Available? 

Access to create new assets varies depending on permission level.

Navigate to Asset Manager by going to Content > Assets.

content dropdown showing where asset option is located

This will provide a list of the current assets, which can be modified if access has been granted, and the ability to create a new asset, also based on permissions.

Asset Creation

Two types of Assets can be created.

Web Content – The asset is configured with a mini-WYSIWYG Editor. It may include basic formatting.
Plain Text – The asset is configured with plain text only.

To create a new asset:

1. Click either the New button or the arrow. Clicking the arrow will provide a quick look at which widgets are available, while clicking the New button will provide a larger view.

2. Select the asset type desired.

3. Complete the presented fields, including: - Asset Name* - Description - Tags (unit name and type of asset) *Please note: When naming your assets, please use this configuration: unit name-type of assetname of asset (i.e. main-usf-text-history; business-text-mba)

4. Configure the asset.

5. Select the group to whom access to edit the asset should be granted.

6. Click Create.

7. From the Publish drop down menu, select which action is appropriate for your permission level/workflow (Publish, Schedule, Submit for Approval, etc.).

Before the asset can be used on the pages, it will need to be published. Follow the same publication process as with pages (see Publishing Pages section).

Helpful Hint: If tagged properly, you can filter the main list of assets by your unit name. Simply enter in your unit name in the filter bar. This enables you to view only your assets.

What types of Assets are already Available?

Departments/units throughout campus can use any of the assets tagged "main-usf" on their own websites, but cannot edit any photos, icons, or text. They can be found by clicking on "Assets" under the Content tab.

The Office of University Communications and Marketing maintains all these assets.

 

Text on Main usf.edu
Asset Name Description Link
main-usf-text-about This asset provides overview information about USF. Located on the main USF website USF Info
main-usf-text-about-tampa This asset describes the Tampa region. Located on the main USF website: USF Tampa
main-usf-text-about-this-site This asset describes technology information and privacy policy of usf.edu. Located on the main USF website USF Tech
main-usf-text-academics This asset provides an overview of academics. Located on the main USF website USF Academics
main-usf-text-admissions This asset provides an overview of admissions. Located on the main USF website USF Admissions
main-usf-text-board-of-governors This text asset is about the Board of Governors. Located on the main USF website USF Leadership
main-usf-text-board-of-trustees This text asset describes the Board of Trustees. Located on the main USF website

USF Board of Trustees

 

main-usf-text-boilerplate- This asset contains the official USF boilerplate provided by UCM  
main-usf-text-campus-life This asset provides an overview of campus life. Located on the main USF website USF Campus Life
main-usf-text-contact-usf This asset lists the contact information for the most common departments/units on the Tampa campus. Located on the main USF website USF Contacts
main-usf-text-facts This asset provides facts and statistics about USF. Located on the main USF website USF Stats
main-usf-text-history This asset lists major points in USF history. Located on the main USF website USF History
main-usf-text-office-of-the-president This text asset describes the Office of the President. Located on the main USF website USF President
main-usf-text-office-of-the-provost This text asset describes the Office of the Provost Located on the main USF website USF Provost
main-usf-text-points-of-pride This asset provides the official Points of Pride as determined by the Office of Decision Support. Located on the main USF website USF Pride
main-usf-text-research This asset provides an overview of research. Located on the main USF website USF Research
main-usf-text-site-map This asset contains the site map of the main usf.edu (pages within the CMS). Located on the main USF USF Site Map
main-usf-text-strategic-initiatives This asset describes the current strategic initiatives at USF. Located on the main USF website: USF Strategic Initiatives
main-usf-text-traditions This asset provides information on traditions at USF. Located on the main USF website USF Tradition

 

 

Media Contacts

All of these assets are located on the Media Contacts page within the UCM site.

Table Caption
Asset Name Description
main-usf-text-ucm-media This asset contains the contact information for the media/public affairs team in UCM
main-usf-text-athletics-media This asset provides the contact information for the USF Athletics media team.
main-usf-text-upd-media This asset contains media contact information for UP
main-usf-text-usfsm-media

This asset contains the contact information for the USF Sarasota-Manatee media team.

main-usf-text-usfsp-media

This asset contains the contact information for the media team at USF St. Petersburg.