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Excellence at Work

Our employees impact lives every day by exceeding expectations and creating WOW moments while at work. This blog highlights some of the work and many projects Administrative Services employees impacted at USF.


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Administrative Services at the Outstanding Staff Awards

April 4, 2019 - 4 Outstanding Staff Awards were presented to OAS employees during the 2018 Outstanding Staff Awards ceremony on March 29, 2019. The Outstanding Staff Awards (OSA) Program recognizes a select number of exceptional staff and administration employees who demonstrate a commitment to the pursuit of excellence and a level of performance that exceeds the values and standards of the University. These employees in Administrative Services are known for exceeding expectations and creating WOW moments throughout the university and personify what excellence at work means. You can see all the winners by visiting the Division of Human Resources website.

Employees pose for a photo after recieving an Outstanding Staff Award.Team Award (left to right): Adelle Amison, Fiscal & Business Specialist - Corey Kelly, Fiscal & Business Analyst - Julie McCoy, Manager Fiscal & Business Administration - Shawna Neckar, Fiscal & Business Analyst - Charlene French-Bunch, Fiscal & Business Analyst (Not pictured)

 

Employees pose for a photo after recieving an Outstanding Staff Award.Individual Award: Chaddy Hanwisai, Facilities Project Manager

 

Employees pose for a photo after recieving an Outstanding Staff Award.Individual Award: David Dickman, Maintenance Technician

 

Employees pose for a photo after recieving an Outstanding Staff Award.Individual Award: Eric Tate, Assistant Manager, PATS 

Archive:

2019

Administrative Services at the Outstanding Staff Awards

April 4, 2019 - 4 Outstanding Staff Awards were presented to OAS employees during the 2018 Outstanding Staff Awards ceremony on March 29, 2019. The Outstanding Staff Awards (OSA) Program recognizes a select number of exceptional staff and administration employees who demonstrate a commitment to the pursuit of excellence and a level of performance that exceeds the values and standards of the University. These employees in Administrative Services are known for exceeding expectations and creating WOW moments throughout the university and personify what excellence at work means. You can see all the winners by visiting the Division of Human Resources website.

Employees pose for a photo after recieving an Outstanding Staff Award.Team Award (left to right): Adelle Amison, Fiscal & Business Specialist - Corey Kelly, Fiscal & Business Analyst - Julie McCoy, Manager Fiscal & Business Administration - Shawna Neckar, Fiscal & Business Analyst - Charlene French-Bunch, Fiscal & Business Analyst (Not pictured)

Employees pose for a photo after recieving an Outstanding Staff Award.Individual Award: Chaddy Hanwisai, Facilities Project Manager

 

Employees pose for a photo after recieving an Outstanding Staff Award.Individual Award: David Dickman, Maintenance Technician

 

Employees pose for a photo after recieving an Outstanding Staff Award.Individual Award: Eric Tate, Assistant Manager, PATS

USF Magnolia Drive Sinkhole Response

February 25, 2019 - Early in the morning on Wednesday February 13th, an unsuspecting driver had a unique experience when waiting for the light to change at the intersection of USF Magnolia Drive and USF Holly Drive. The driver felt a slight jolt to his car and got out to check what had hit him. It turned out a small sinkhole had formed right under his back tire! By the end of the day, the sinkhole had grown larger than the truck itself. While the driver was able to get his truck out of the depression prior to it growing further, this closed down a portion of USF Magnolia Drive until the following Tuesday, February 19th. This closure produced a major traffic pattern switch and contributed to congestion of other areas on campus, specifically surrounding USF Health.

The Facilities Management team quickly worked to restore the roadway to minimize the sinkholes impact to campus. Rich Piccininni, Civil Engineer, was the project manager for this repair to the road and brought in GHD, one of the world’s leading professional services companies with a focus on engineering and construction services. Rich and the contractor reviewed the depression and determined it was a sinkhole by using ground penetrating radar. They then began the process of safely filling it in so that it would not reform.

This process entailed using cementitious grout injections to seal any breaches in the limestone bedrock as well as reinforcing the surrounding area where weak zones in the soil above the bedrock existed due to internal erosion. These efforts not only solved the current sinkhole, but help prevent future developments from occurring in that area. The roadway is now reopened as if the sinkhole had never occurred.

Large sinkhole with Rich Piccininni standing behind it in a yellow rain coat.

Photo of the sinkhole at it's largest size prior to being filled in by the facilities team. Rich Piccininni (FM) is pictured behind the sinkhole.

Parking and Transportation Services Director Elected to Board of Directors of the FPTA 

January 23, 2019 - The Florida Parking and Transportation Association (FPTA) is an organization that aims to provide a network of support for parking and transportation professionals and advocate for state and local legislation that will improve the industry. Recently, the Director of Parking and Transportation Services at USF, Raymond Mensah, was elected to serve on the FPTA Board of Directors. While serving as an active member of the association, Mensah was nominated to be on the Board of Directors and, after members voted, was elected into his role as Director during the 2018 FTPA Annual Conference & Trade Show in December.

The FPTA was formerly known as the Florida Parking Association and only began including Transportation in 2016. While on the Board, Mensah hopes to incorporate more aspects of the transportation industry as well as increasing membership and ensuring Florida parking and transportation employees have the technology they need to complete their jobs properly. Mensah has over 17 years of parking and transportation experience in both private and public sectors, holding management positions in each. The best part about working in PATS at USF, according to Mensah, is that you have the chance to impact everyone that comes on campus. Mensah is excited to represent USF on the FPTA Board and use his experience to improve the parking and transportation industry in Florida.

Raymond Mensah, Director of PATS at USF, poses for a photo outside of the Marshall Student Center near MLK Plaza on the Tampa Campus.
 
Raymond Mensah, Director of Parking & Transportation Services at the University of South Florida, poses for a photo near the MLK Plaza on the Tampa Campus. 

Facilities Management installs a New Chiller

January 11, 2019 - Three chiller plants, managed by the Utilities Unit in Facilities Management, generate air-conditioning for over 9 million square feet of space on campus. Within each of these chiller plants are multiple chillers that produce the chilled water for this purpose. Facilities Management has been working to replace some of the chillers that are reaching the end of their usable life.

 After about 25 years in operations, chillers typically require increasing amounts of maintenance and often new parts, which have to be custom made, in order to continue operating. These issues take away from other priorities the Utilities Unit and Operations Department are responsible for. The downtown caused by these maintenance issues effects the chiller plants overall efficiency and can create a strain on the other chillers during peak needs for chilled water. This is turn effects air conditioning throughout the university which can have an adverse effect on the university’s operations overall.

One of the new chillers was installed in August and the replacement of the newest chiller will be complete in February. The new chillers are more energy efficient and more environmentally friendly, due to the fact that they no longer use R-22 refrigerant gas. After the newest chiller is fully functioning, the overall efficiency of the plant it is in will be improved by almost 12%. This not only benefits USF financially, but also ensures the air-conditioning system will be more reliable.  

The USF Water Tower in the background while an installation team loads a chiller off of a large transportation truck.

An installation team works on unloading a chiller from its transport back in August. The was one of the two chillers that has been purchased in the last year. 

2018

PUBLIX IS NOW OPEN!

December 6, 2018 - USF Tampa is now home to the first Publix on a college campus. USF System President Judy Genshaft, Tampa Mayor Bob Buckhorn, and a crowd anticipating fresh fried chicken and Pub Subs gathered outside of the new location to witness the long-awaited grand opening on the chilly morning of December 6th.

After the opening ceremony and ribbon-cutting, attendees, including Rocky D. Bull, toured the new publix and received complimentary reusable USF grocery bags. Along with the already pleasurable shopping experience Publix stores always provide, the on-campus location provides another level of convenience to staff and students. President Genshaft and her team work to provide students with an environment where they have all the resources to live and learn without having to worry about transportation. With the addition of Publix, students living at USF have more on-campus job opportunities and an easily accessible grocery store to shop at. This store also gives faculty, staff, and commuting students a convenient shopping location that will be on their route to and from USF. 


Photo of the on-campus publix enterance.

 President Genshaft speaks to a crowd outside the on-campus Publix during the ribbon cutting ceremony.


ADMINISTRATIVE SERVICES BUSINESS CENTER VOLUNTEERS AT JUNIOR ACHIEVEMENT BIZ TOWN

November 2, 2018 - Members of the Administrative Services Business Center (ASBC) participated in a volunteer event at the Tampa Bay Junior Achievement Center, whose main goal is to motivate students and provide the necessary resources and information for them to have a chance at a successful future. As technology continues to grow, the characteristics and skills employers look for when hiring are expanding as well. The Junior Achievement Center works to inform, prepare and excite students for the new opportunities and changes they will encounter in their future workplace. The event the ASBC participated in was called Junior Achievement (JA) BizTown and taught students financial skills they would need in the future through an interactive model.

JA Biz Town was set up as an actual town filled with a variety of businesses, all of which had local sponsors and were set up to look like their real buildings, including the logo. Students were assigned jobs ranging from Mayor, to TV reporter, to sales clerk. This town offered students the opportunity to practice financial tasks, such as depositing paychecks, paying bills, and sending invoices as well as other responsibilities associated with their assigned professions. The volunteers from the ASBC had a rewarding experience giving back to the youth of the community and will be returning to the center in January for another event.


Group photo of Administrative Services Business Center employees holding a sign that shows the Junior Achievement logo while volunteering at Biztown.

Members of the ASBC posing for a photo at Junior Achievement BizTown.

USF FACILITIES MANAGEMENT RECIEVES HILLSBOROUGH COUNTY PLANNING COMMISSION AWARD FOR THE USF STUDENT MEMORIAL

November 1, 2018 - The Hillsborough County Planning Commission announced the winners of their 36th Annual Planning and Design awards on October 25. This award program took place during National Community Planning Month (NCPM), which is used to emphasize the importance of planning in our community and feature excellent planning and design projects. Both USF System President Judy Genshaft and the USF Student Memorial Project received awards this year.

The first award presented to USF was for the USF Student Memorial, which was thought of and funded by USF Student Government with the help of USF Facilities Management. This memorial stands as a tribute to students who have passed during their enrollment at USF or during time in military service. Student Government took part in the project from start to finish. The judges appreciated the students’ involvement and emotional attachment to the project, which won them an Award of Merit in the Investment, Entertainment, and Participation category. 

USF System President Judy Genshaft’s ability to plan for growth and economic development has led to her winning the Executive Director’s Award. During her time as president, Genshaft has built USF up to be internationally and nationally recognized in every key institutional area. Through the $1.7 billion in construction projects Genshaft has overseen, she has worked to make wellness options more available and to enhance the student experience in many ways, such as the Share-A-Bull Bikes, improved student housing, the new USF Publix, trees for shade, and additional parking structures. Genshaft’s outstanding leadership and planning skills have been beneficial not only to USF, but to the next generation of students and the entire Tampa Bay community.

Photo of the student memorial at USF located on Crescent Hill Lawn.

USF’s Student Memorial located on Crescent Hill Lawn. Each year a ceremony is conducted to remember and honor the students we have lost.

EMERGENCY MANAGEMENT ASSOCIATE DIRECTOR ASSISTS IN NORTH CAROLINA AFTER HURRICANE FLORENCE

October 11, 2018 - Jen Fleischman, USF System Emergency Manager and Associate Director of the Department of Emergency Management, was deployed as part of the Florida Region 4/6 All Hazards Incident Management Team to North Carolina to assist in response operations to Hurricane Florence. The team assisted in Emergency Operations Center and logistics support, as well as tracking resources and teams. The area they were deployed to was impacted by severe flooding which essentially broke the County into four islands requiring air operations, swift water rescue teams, and the Army National Guard to assist.

4 Emergency Management professionals alongside an member of the army in front of an army helicopter.

Jen Fleischman (Middle) alongside members of the Florida team posing for a photo with a United States Army helicopter in North Carolina.

PARKING & TRANSPORTATION PURCHASES TWO NEW BUSES

August 20, 2018 - The University of South Florida's Parking and Transportation Services Division (PATS) recently purchased two new Bull Runner buses as part of their strategic goal to replace the aging Bull Runner fleet. The purchase of these new buses enables PATS to retire two older buses that had increasing maintenance costs and down time. These new buses are expected to join the Bull Runner fleet's normal operation by September 2018.

Photo of one of the two new buses purchased by PATS taken outside the School of Music building.

One of the two new buses purchased by PATS taken outside the School of Music building.

EMERGENCY MANAGEMENT EXERCISE

August 8, 2018 - USF's Emergency Management department held a on-the-job training exercise on campus. As part of this exercise, the Emergency Operations Center (EOC) was activated and a Incident Command Post was established. The exercise was based off of the fictitious scenario of a gas tanker flipping over and catching on fire on the corner of USF Holly Drive and Sycamore Drive.

Historically, the Emergency Management department has participated in tabletop exercises for preparation of emergency situations. In a tabletop exercise, stakeholders meet and go over what they would do when an emergency situation was occurring, but it does not include the actual action of setting up resources and using related systems. For this exercise, Emergency Management wanted to provide a more realistic response scenario where stakeholders would be responsible for performing the actions they would normally only discuss in a tabletop exercise. This hands-on approach allowed essential personnel to test equipment, run through software program proficiency, and learn to troubleshoot issues as they come up in established processes. Emergency Management plans to continue these active exercises when possible as they provide more hands on training for employees who will be activated during an emergency situation.


PREPARING FOR THE YOUNG UNIVERSITIES SUMMIT

June 27, 2018 - USF proudly hosted Times Higher Education's (THE) Young Universities Summit from June 5 to June 7. The annual summit brought together leaders from the world's best and most ambitious young research universities to discuss their institutions' success as knowledge creators and their impact on the wider higher education sector. USF was the first institution in the United States to ever host this summit. With 261 attendees and 88 universities represented, major preparations were made on campus.

For our grounds teams, preparations began about 30 days prior to the event, after leadership determined areas of improvement that should be addressed. These areas included the Marshall Student Center, Leroy Collins Boulevard, and the Patel Center for Global Solutions. The areas were chosen due to the proximity of where summit attendees would tour and visit during their time on campus.

After identifying these areas of concern, the grounds teams went to work. The next four weeks employees worked on a compressed schedule to complete the major projects presented to them. Over 5,000 plants, 3,000 sq. ft of sod, and 500 annual flowers were among some of the refreshments made throughout campus. Work continued throughout campus, up until the day before the summit, with the majority of work being completed by June 1st.

While the initial request was a grooming of the area, the event's importance created a need for a refresh of multiple areas on campus. Through hard work of the grounds teams, USF was ready to show off its beautiful campus to summit attendees.

Grounds employee trimming hedges outside large USF logo signage.

Groundskeepers trimmed numerous hedges around campus to make sure all foliage was well kept for THE Young Universities Summit.

DEPARTMENT OF HOMELAND SECURITY'S CAMPUS RESILIENCE PROGRAM

June 25, 2018 - The Department of Homeland Security's Office of Academic Engagement recently released three exercise starter kits designed to help higher education institutions prepare for disasters as part of their Campus Resilience Program. These exercise kits include tabletop exercises for hurricanes, active shooter(s), and cyber threats that better prepare personnel for emergency situations that universities may face.

USF was chosen to be one of only four universities in the United States to participate in the testing of an exercise kit and was one of only two to test the hurricane starter kit. The training materials were used in one of the Department of Emergency Management's hurricane preparedness exercises . These exercises include specific scenarios for University decision makers to run through, as if they were facing the emergency at that time. By practicing the procedures and learning how to handle changing scenarios ahead of time, USF, and other universities, will be better prepared when or if these situations ever occur.

After running through the exercise with these starter kits, USF's team was able to provide valuable input on the strengths of the materials in the kit and where the kit could be improved. Some additions made due to the feedback provided by USF include a glossary and an After Action Report template. USF personnel also found areas for improvement with their own processes such as additional Health and Human Service components. With the kits now released to universities across the United States, USF's additions and feedback can be used as best practices for higher education institutions in the Department of Homeland Security's focus on preparedness and resiliency. You can learn more about these starter kits by visiting the Department of Homeland Security's website.


ON-CAMPUS PUBLIX

January 3, 2018 - The construction of USF’s on-campus Publix, a first of its kind for the grocery chain, is getting underway near the corner of Palm Dr. and Fletcher Ave., next to “The Village”.


ENERGY EFFICIENT LED LIGHTING CONVERSION IN PARKING LOTS AND GARAGES

Parking and Transportation Services along with Facilities Management are converting all parking garage lights and parking lot lights to longer lasting and more energy efficient LED lights. This is a multi-phase project, started in 2017, will reduce utility costs and improve safety. The project is being funded by the Student Green Energy Fund.


EMERGENCY DOOR LOCK BUTTONS IN CLASSROOMS 

Facilities Management is installing push button emergency door lock systems to enable occupants to quickly and easily lockdown the room during emergency situations. When activated, room occupants will be able to exit the space, but the doors will be locked from the outside. In 2017 emergency door lock buttons were installed in the 20 largest classrooms campus, Facilities Management will continue installing the systems in classroom across campus as part of a multi-phase plan. Read FAQs about the emergency door lock buttons.