PCard Training

Reconciler Training Part 10

Part 10: Misuse | Important Timelines | Disputes | Additional Information

What is considered Misuse?

Includes negligence in performing duties:
- Failure to submit receipts on time
- Failure to sign and submit monthly cardholder statements
- Charges not being reconciled on time
Allowing others to use your PCard
Splitting charges to circumvent transaction limits
Not keeping card secure
Using the card for personal gain
Paying Florida sales tax
Accepting cash credits
Fraud, theft
Falsification of records
Violating any other university or department related policy, procedure, or rule

Penalties for PCard Misuse

Important Timelines

Submission of receipts to reconcilers within 3 business days of purchase (or 3 business days after arriving back from an out of town trip)
Approval of PCard transactions in fast within 7 days of the load date

Disputes

Formal disputes through JPMorgan Chase must be filed within 60 days after the close of the billing cycle in which the charge occurred
- Disputes can only be filed after attempting to resolve the issue directly with the vendor.

Additional Information

PCard usage has no effect on a cardholder's personal credit rating
If you need your current balance call: (800) 316-6056
You will be automatically loaded on your own PCard account in a view charges capacity
- This will allow you to view your charges in FAST, as well as download and print your monthly cardholder activity statement