Tenure & Promotion

Mid-Tenure Review

Purpose of Mid-Tenure Review (from CAS T&P Procedures)

An extensive mid-tenure review will be conducted, typically during the third tenure-earning year. If an individual is credited with tenure-earning service at the time of initial appointment, the review will be conducted at the approximate mid-point of the probationary period. The mid-tenure review will be conducted by the department's tenure and promotion committee, the department Chair, the School Tenure and Promotion Committee, the College Tenure and Promotion Committee, and the Dean. The Dean’s Office will forward the Dean’s mid-tenure reviews to the Provost’s Office.

All mid-tenure reviews shall address the performance of annual assignments including teaching, research/creative activity, and service occurring during the preceding tenure-earning years of employment. In addition, all reviews will refer to written department criteria and critically assess overall performance and contributions in light of mid-point expectations.

Departmental tenure and promotion criteria should outline the materials required for review, including, but not limited to, a current vita; annual evaluations; student/peer evaluation of teaching; selected examples of teaching materials; documentation of learning outcomes and measures of teaching success; products of research/ scholarship/creative activity; service commitments and accomplishments; and a brief self-evaluation by the faculty member.

The mid-tenure review is intended to be informative: to be encouraging to faculty who are making solid progress toward tenure and instructional to faculty who may need to improve in selected areas of performance. Where progress is significantly lacking and apparently unlikely, nonrenewal may result. The candidate and Chair should use the completed mid-tenure review as an opportunity for discussion and planning of work during the remainder of the probationary period.


From workshop to finished mid-tenure review, all the dates you need are located on this general timetable:
2020-2021 Mid-Tenure General Timetable

The Archivum online T&P system requires several steps at the department level. Use this Workflow Chart to make sure you complete all candidate, chair, and department liaison tasks in a timely fashion:
2020-2021 Mid-Tenure Workflow Timetable

General Overview of Content of T&P Application:
Online through archivum

Below is a list of the sections in the Tenure & Promotion application used for mid-tenure review. Sections that autopopulate are indicated in brackets, as well as sections completed by the department chair or liaison.

I.    General Data

Details of USF Employment [Auto-populates from GEMS or College Liaison’s responsibility]               
Other Education   
Honors & Awards

II.   Teaching

Teaching Narrative: Goals & Accomplishments
Courses Taught at USF [Auto-populates with course evaluation numbers & comments)
Courses Taught outside USF
Teaching Awards, Distinctions
Supervision & Committees
Summary of Teaching [Department chair’s responsibility]

 III.   Research

Research Narrative: Goals & Accomplishments 

Books, Textbooks, & Book Chapters
Book Reviews
Articles [Some will auto-populate from Academic Analytics]
Other Publications

Other Research & Creative Activities Narrative

Commissioned Works
Other Creative Works

Community Engaged Scholarship Narrative

Grants & Contracts: Directed, Under Review, Applied but Not Selected [Some auto-populate from FAST]
Patents & Licenses
Paper Presentations & Speeches
Analysis of Publications/Creative Works/Engaged Work [Department chair’s responsibility]

 IV.  Service

 Service Narrative: Goals & Accomplishments
 University, Professional, Community, Other Service

 V.   Assigned Duties, Annual Evaluations

[Department Liaison’s responsibility to upload] 

Thinking about Mid-Tenure review?
Here are some things you can do right now.

1. If you don’t have a DocuSign account, then create one at docusign.com

2. Start uploading information into your Faculty History in the Faculty Information System. How do get there:

Sign in to myusf.
Look for “Business Systems”—the third tab at the top of the page.
Choose “Archivum” from the top of the drop-down list.
Choose “Records”—from the Menu at top of page (News, Tasks, Records, Reports, Actions)
Choose “Faculty” from top of list.
Type your name in the text box and click search.

Your “Summary page” in the Faculty Information System (FIS) will appear. Click on Faculty History and the categories (Teaching, Research, Service) are ready for you to begin entering much of the data that will roll into your Mid-Tenure Review application.

4. Begin collecting information the application will require.

  • ISBN numbers or electronic identifiers
  • dates of student advising and follow up information on their careers
  • patent numbers

5. Ask your chair how much help she/he wants with the Analysis of Publications/Creative Work/Engaged Scholarship. Provide that help.

6. Begin writing Teaching, Research, and Service narratives. Share drafts with your mentor(s). Remember to be kind to your reader.

7. Begin collecting and organizing Supplementary Material Information. Ask your chair what is typical in your department.

8. Refresh your c.v. Much of the T&P application can be cut and pasted from a rich, current c.v.

9. Ask questions, talk to your colleagues, share your application information and drafts. Don’t assume anything. Ask. We’re all anxious for you to succeed.