Travel & Accounts Payable

Travel Training

Travel Training provides instructional support on rules, requirements and processes for USF Business Travel. The Travel Training Guides present step by step instructions needed to submit Travel transactions in Archivum Travel.

Travel Rules and Requirements training (FSTTRV) is available online for all USF employees and is a requirement for Travel Coordinators to gain system access to create, submit, and manage Travel for others in their department.

The training can be accessed by going to GEMS Employee Self Service > Learning & Development > Request Training Enrollment. Search by Course number (FSTTRV). Click on 'Online Training Link' to enroll. It can also be accessed via MyUSF > My Resources > USF Employee Learning and searching for Travel.

Travel Manual

        Travel Manual

FAQ's, Checklist and Other User Resources

Travel Checklist

Best Practices USF Business Travel

Frequently Asked Questions   

Travel Workflow Process Map

Business Process Guides

       Business Meals on Travel Guide

      Alternate Headquarters Guide

      Expense Report Receipt Package

       Funds Repayment Guide

       Guide to submit FAST Access Request for Travel

      Travel Budget Check Error Handling

Archivum Travel Reporting

Quick Start Guide to Archivum Travel Reports

User Guide to Archivum Travel Reports

FAST Travel

Updating Traveler Profile

Travel Training Guides

Link to Archivum Travel Expense Report Submission Training Guide

Link to Archivum Travel Request Submission Training Video

Link to Archivum Post - Travel Authorization Submission Training Video

Link to Archivum Travel Transaction Approval Training Video

Link to Archivum Travel: Upload Receipts On The Go Training Video

Instructions to DocuSign in Archivum Travel

Instructions to Preview Coversheet in Archivum Travel

Instructions to Designate Alternate User in Workflow

Instructions to Sign Digitally for Travel Transactions