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Grade Sanction Process and Right to Appeal (undergraduate students)

  1. The process begins with the instructor of record deciding, based on the published policy, whether the student misconduct constitutes a Level 1, 2, 3, or 4 infraction. In some cases, individual departments or Colleges may have internal policies that administrators must be notified even before the student. As such, instructors should check with their Chair about local policies first.
  2. Next, the instructor notifies the student by email that a grade sanction (any grade reduction, up to and including the "FF" grade that means "F" for reasons of academic misconduct) will be administered at the end of the semester, indicates the level of severity on the four-point scale, and informs the student of their right to appeal and provides the link to the policy.
  3. Then the instructor uses the "Refer Students" button inside the Canvas course to officially report the grade sanction (including sanctions less than a FF grade). This is the only time the instructor must report a FF grade; assuming appeals are upheld, the conversion to FF will take place without the instructor's further action. At the end of the term, the instructor enters an F grade using the normal eGrades process.
  4. Note: students are forbidden by policy to drop the class after being informed of an FF decision; if a student does drop, the faculty member or chair should contact the Registrar's Office to seek reinstatement.
  5. If a student wishes to appeal the grade sanction (any sanction may be appealed, not just the FF), the process will be followed as described in the official policy. Note: students should not "appeal" to the department--an official appeal goes to the College to which the class belongs (e.g., Arts & Sciences, Engineering, etc). Students should locate the webpage for the College dean's office, find the generic email for the dean's office, and notify them with the details specified in the policy.
  6. After the appeal is completed (or the required window for appeal is expired), the Office of Undergraduate Studies will coordinate with the College dean's office to be sure the appeal is finished, then initiate the change of grade for instances of FF grades.

 Flowchart of the process

This flowchart captures many of the essential elements of the policy.

Additional Resources

Discover resources to help develop ethical academic habits or assist you in dealing with issues related to Academic Integrity & Ethics.