Professional Development

Facilitator Tools


Are you a facilitator offering training to USF employees? This page provides resources and guidelines to help.  Check back often as we add to this page.

GEMS is USF's official record of training completions. All required employee training must be entered and tracked in GEMS.  

  • All USF employees use Self Service in GEMS to enroll in training and view their training summaries.
  • Managers can enroll and view training summaries for their direct reports.
  • Departmental HR users can view training summaries in GEMS for any employee in their department.

The process involves the instructor, HR Learning & Talent Development (LTD), and the employee. There are three phases:

  1. Instructor requests a new course using the online Course Setup form (link below).  LTD will create the course in GEMS.
  2. Instructor requests session(s) be created using the Course Session Setup form (link below). LTD will create the sessions.
  3. Employees enroll; Instructor conducts training; LTD closes session.

Questions? Contact LTD at or (813) 974-3090.


Guidelines and Policies/Procedures for USF Facilitators

Forms Library

Course Setup Form (online)

Course Session Setup Form (online)


Several valuable online courses and playlists for facilitators are available from LinkedIn Learning, accessed at no charge for USF employees through the My USF Portal. Click here for sign in instructions.  We recommend:

Train the Trainer - This course opens in LinkedIn Learning. 

Improve Your Presentation Skills - This series of courses opens in LinkedIn Learning.