Billing and Accounts Receivable
Invoicing of Non-Sponsored / Non-USF Department customers and management of customer accounts by authorized auxiliaries is conducted in the billing and accounts receivable modules of FAST. Authorized auxiliaries are required to have a current and approved EBA (Educational Business Activity) on file with the University Controller's Office. Invoicing of USF departments is handled through the interdepartmental process.
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Non-Sponsored Billing and AR Overview
Non-Sponsored Billing & Accounts Receivable are maintained both centrally & de-centrally. Central responsibilities include creating customers, invoice printing & payment application. Decentralized responsibilities include requests for customer creation & other set up, billing entry & customer collections. For detailed information on these & other responsibilities not mentioned please review the Non-Sponsored Billing and Accounts Receivable Manual
External Customer Invoicing
The FAST Billing and Accounts Receivable modules are only for invoicing External Non-USF Department Customers. Before a user may create bills in the system, the user must attend a training course and be granted security in the system. There are no exceptions to the training rule. Billing and Accounts Receivable FST301 training may be requested through GEMS. See below Training Documentation:
Interdepartmental Customer Invoicing
Interdepartmental customer invoicing is completed using a journal entry. The FAST Billing and Accounts Receivable is not to be used to invoice USF Departments. Please review the Non-Sponsored Billing and Accounts Receivable Manual for additional information on the Interdepartmental Process.
Billing and AR Maintenance Forms
Billing and AR Refund Forms
Billing and AR Public Query Documentation
To assist departments with reviewing their Billing & AR information, public queries are provided for departments to use. Current public queries include payment search, customer listing, and billing charge code search queries. Please review documentation on the available public queries for more information.
Additional Instructional Guides
Below are additional instructional guides to assist departments with a better understanding of the available information in the Billing and Accounts Receivable modules.