Teaching & Learning

Syllabus Information

A syllabus is a foundational academic agreement between instructors and students that defines the course structure, expectations, and responsibilities. It serves as a communication tool that sets the tone for the learning environment, outlines learning objectives, and ensures accountability for both faculty and students. A well-crafted syllabus clarifies goals, assessment standards, grading policies, and behavioral expectations.

At the USF, clear and timely communication is a priority. USF policy requires instructors to provide syllabi to students at least seven days before the first class.* 

Additionally, the Southern Association of Colleges and Schools mandates that syllabi be filed with the department and shared with students in writing. They must detail course goals, content, and evaluation methods. To maintain fairness and meet accreditation standards, syllabi should remain unchanged after the semester begins, unless academic continuity requires updates, which must be submitted to the department.

Jump to the following items - 

Syllabus Requirements  per Policy 11-008
*Gen Ed course syllabi are required to be posted 45 days before the first class. 

Syllabus Template

Core Syllabus Guidelines
Note: You must include reference to the policies in your syllabus, click the title to see a suggested statement. 

Additional Policies and Accessibility Accommodation Information

Syllabus Guidelines

Every scheduled academic course, regardless of delivery method (e.g., on campus, online), must have a written syllabus. This syllabus must be posted electronically in Canvas, USF’s learning management system, at least seven days before the course begins.

Each semester, departments must maintain a syllabus on file for every course taught. For courses with multiple sections, only one syllabus is required.

While instructors are encouraged to avoid major changes to the syllabus after classes begin some adjustments may be necessary. In such cases, changes must:

  • Be made for compelling reasons.
  • Be communicated with fair and adequate notice via email, written announcement, or Canvas.
  • Ensure students are not unfairly disadvantaged, with efforts made to prevent penalties resulting from the changes.

Syllabus Requirements

All syllabi at USF must include the following items, per USF Policy 11-008:

  1. Course prefix and number, section number, and title
  2. Semester term and credit hours
  3. Class meeting days/times/location (if applicable)
  4. Instructor name, contact information, and office hours
  5. University course description (required to be verbatim from catalog)
  6. Course prerequisites
  7. Student learning outcomes
  8. Required texts and/or course materials
  9. Course requirements such as exams, assignments, and projected due dates, if any
  10. Final exam date and time (if applicable)
  11. Grading scale
  12. Grade categories and weights
  13. Course schedule
  14. General Education statement (undergraduate only; only required if a Gen Ed course)
  15. Global Citizen Project statement (undergraduate only; only required if a GCP course)
  16. Course-specific grading policies (e.g., late work, extra credit, etc.), if any
  17. Course-specific attendance and punctuality policies, if any
  18. Course-specific technology and media policies (e.g., recording class, expected email response time, etc.), if any
  19. A link to the USF Core Syllabus Policy Statements on the Provost’s Website which covers information about academic integrity, academic continuity, religious holidays, accessibility services, etc.

Per USF policy, faculty are required to post the syllabus to the "SYLLABUS" tool/button in the Canvas course, and that must be in place (and visible) seven days before the course begins that term. It must also remain in place in perpetuity.

Syllabus Template

A syllabus template is available for those seeking to use it -- click here to download (.docx). 

Note: this is not a "required" template, but merely a suggestion and a format for those seeking an easy template. The required elements are highlighted in yellow within this document.

Syllabus Template Update Log

  • July 2025
    • Updated importants dates
  • August 7, 2024
    • Updated Important Dates to Remember for Fall 2024 semester.
    • Updated Core Syllabus policy to reference the current list of USF Core Syllabus Policies.
    • Updated USF logo at top of template.
  • July 26, 2023
    • Updated the suggested statement for Campus Free Expression (Section XXII Course Policies) to reflect latest faculty guidance on SB 266. The statement is very similar to the one previously provided as part of faculty guidance on HB 7.
  • June 26, 2023
    • Added consideration for generative AI under section XXIV. Course Policies - Student Expectations.
    • Updated language around Medical Excuses in section XXII. Course Policies - Grades.
    • Updated important dates for Fall 2023.
  • Sept 6, 2022
    • Class Attendance: Added links to the Faculty Handbook (pgs39-41) and the Undergraduate Catalog to assist with developing course specific Attendance Policies and alignment with USF policies.
  • Aug 12, 2022
    • Updated health services contact information for all three campuses under Medical Excuses (Section XXII).
    • Moved Health and Wellness to Section XXIV: Student Expectations.
  • Aug. 8, 2022Added example statements for Medical Excuses and Health and Wellness under section XXII Grade Policies.
    • Updated Core Syllabus policy hyperlink.
  • July 8, 2022
    • Added suggested course policy for Campus Free Expression based on guidance related to HB7.
    • Updated important dates to include Fall 2022 calendar.
  • Dec. 9. 2021
    • Increased accessibility of template by removing text boxes and several tables. Where possible, tables were reformatted using tab stops to aide screen reading software.
    • Updated Important Dates to reflect Spring 2022 semester.
  • Sept. 24, 2021
    • Updated language for Online Exam Proctoring. Removed the line "The University library and other academic sites at the University offer secure private settings for recordings" as these spaces are currently unavailable.
  • Aug 12, 2021
    • Moved template information into deletable text box on first page.
    • Renamed optional section XI. Academic Continuity
    • Added optional section XXI. Student Recordings
      • This information is part of the USF Core Syllabus Policy and specific language can be found on that page. As part of the Core Statements, it does not need to be specifically in your syllabus, but can be linked to as part of Section XX.

Core Syllabus Guidelines

USF's core syllabus guidelines include current approved language and policy, including pandemic response, student recordings and more. These policies apply to all courses and do not necessarily need to be repeated in your individual syllabus. You must include reference to the policies in your syllabus, a suggested statement is below:

USF Core Syllabus Policies:
USF has a set of central policies related to student recording class sessions, academic integrity and grievances, student accessibility services, academic disruption, religious observances, academic continuity, food insecurity, pregnancy and related conditions, and sexual harassment that apply to all courses at USF. Be sure to review these online. 

Additional Policies and Accessibility Accommodation Information

Other Academic Policies

"I" GRADE:
Students who are unable to complete all requirements of the course for circumstances beyond their control may request to receive an "I" grade to allow for completion of the remaining coursework the next semester(s).

USF Undergraduate
USF Graduate

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FINAL EXAMINATIONS
USF Policy 10-005
All final examinations are to be scheduled in accordance with the University's final examination policy.

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EARLY NOTIFICATION REQUIREMENT FOR OBSERVED RELIGIOUS HOLIDAYS
USF Policy 10-045
Students who anticipate the necessity of being absent from class due to the observation of a major religious observance must provide notice of the date(s) to the instructor, in writing, at the beginning of the term.

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GENDER-BASED CRIMES/SEXUAL MISCONDUCT/SEXUAL HARASSMENT (INCLUDING SEXUAL VIOLENCE)
USF Policy 0-004
USF has a commitment to the safety and well-being of our students. Please be aware that educators must report incidents of sexual harassment and gender-based crimes including sexual assault, stalking, and domestic/relationship violence that come to their attention. I am required to report such incidents in order for the Office of Student Rights and Responsibilities or the Office of Diversity, Inclusion, and Equal Opportunity can investigate the incident or situation as a possible violation of the USF Sexual Misconduct/Sexual Harassment Policy and provide assistance to the student making the disclosure. If you disclose in class or to me personally, I must report the disclosure and will assist you in accessing available resources.

The Center for Victim Advocacy and Violence Prevention, the Counseling Center and Student Health Services are confidential resources where you can talk about such situations and receive assistance without the incident being reported.

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GENERAL ATTENDANCE POLICY
USF General Attendance Policy

Students are expected to attend classes. Faculty must inform students of attendance requirements on syllabi. Instructors should accommodate excused absences by making arrangements with students ahead of time (when possible) or by providing a reasonable amount of time to make up missed work.

Accessibility Accommodations

  • Tests, Quizzes, and Exams

    • SAS administers more than 7,000 exams to the USF community each academic year. The student is responsible for scheduling accommodated tests and exams with SAS. Students must schedule with SAS at least one full week before the requested test date. Students who miss this deadline complete a Late Exam Request Form requiring an instructor signature. SAS schedules late exam requests as space allows and as close to the original test date as possible.

      Due to the volume of tests and exams SAS manages, SAS cannot provide accommodated testing space for "pop" or unscheduled quizzes. Consult with SAS for information on accommodating unscheduled quizzes.

  • Make-up Exams
    • Students who are taking a make-up exam due to disability reasons (medical issues, scheduling conflicts with other courses and extended exam time, disability related appointments etc.) should be allowed to take a make-up exam within 10 business days of the student's return to classes. SAS schedules make-up exams as space allows.
  • Online Proctoring
    • Consult with SAS prior to a student who utilizes accommodations using Honorlock. Some SAS students have atypical testing behaviors. Other SAS students utilize adaptive software that does not collaborate well with Proctorio software.
  • Device Usage
    • If prohibiting laptop, phone or electronic device usage for non-academic purposes in class, keep in mind that some SAS students use such devices for note taking and recording. Still others have medical applications on cell phones that the student cannot turn off (blood sugar monitors, medication alerts etc.) Policies that indicate, "Only those with accommodations may use such devices" inadvertently draw attention to the student with the accommodation. SAS suggests using language that indicates, "Students using laptops, cell phones or other electronic devices for non-academic reasons during class time may be penalized . . . ."
  • Clickers
    • Consult with SAS about alternatives to clicker points. Many SAS students have disabilities that affect the ability to answer clicker questions.
  • Attendance and Participation
    • If a student has attendance or participation accommodations, SAS provides an "Attendance/Participation Accommodation Form" as part of the student's accommodation letter. This form is tool intended to guide a conversation between a student and instructor about missed courses, missed deadlines and the procedures to follow when requesting extensions. The accommodation does not allow a student to miss an indefinite number of classes or deadlines. Instructors may always consult with SAS to determine what is reasonable.
  • Accessible Materials
    • USF policy requires that all course materials be accessible to students. Per the USF Caption and Media Access Policy, all media sources must be captioned prior to use. SAS encourages faculty to consider document accessibility. Use the "Style" functions in Microsoft Word and the OCR functions in Adobe to ensure that all course documents are accessible to those who utilize screen reading technology. See the SAS Accessibility Guide for more information: www.sas.usf.edu (under resources).