Graduate

Student Forms

All the forms below are required. All forms must be completed using DocuSign and turned in via email chmgrad@usf.edu

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Common chemistry graduate student forms
Form Name Due Date Notes
Annual Progress Report
(Updated June 2017)

Due Annually
December 1st, 2023

Signed during milestone meetings.


 The annual progress report form must be completed each year and provided to your committee during your annual committee meeting. It is similar to a CV — you create one form and add to it as your progress through the program. Please make sure to keep an editable word document for yourself, which you can update annually.
Changes to Committee Form   You must note sufficient reason to change your committee. One example is that a faculty member is leaving the university. You must note this reason on the form, and the department and college must approve the change. Changes to your committee should only be made when absolutely necessary and are not allowed during your semester of graduation.

Doctoral Candidacy Forms
Due by the end of the 3rd semester (Fall and Spring only)
Form Name Due Date Notes
Graduate Student Supervisory Committee Form Prior to scheduling your Candidacy meeting, this form must be completed, signed (by all committee members including your external member) and turned in. Do not turn in this form without signatures from ALL members. It will not be submitted to the college unless your committee is complete.
Report of Research Proposal and Future Plans At your Candidacy meeting, if you are promoted to Doctoral Candidacy, your committee members also need to sign this form. Please list the date of your Candidacy presentation (to your committee) as the date of your "Successful Qualifying Exam Completion" (this question on the form is not referring to your ACS exams).

Promotion to Doctoral Candidacy Form

(Requesting Candidacy)

November 29, 2023 in order to be considered a candidate beginning Spring 2024.

Committee form must be on file prior to submission.

 If this form is approved by the Dean's office by their deadline for candidacy requests, you will then need to register for Dissertation hours the following semester.

Original Research Proposal
Due by the end of the 5th semester (Fall and Spring Only)
Form Name Due Date Notes
Approval of Original Research Proposal (ORP) Topic Prior to scheduling your ORP meeting, this form must be completed, signed and turned in.   
Defense of Original Research Proposal At your ORP meeting, these forms should be completed/signed and then turned in.  

Research Data Presentation/Defense
Due by the end of the 8th semester (Fall and Spring, not including summers). Must be completed one semester prior to your dissertation defense.
Form Name Due Date Notes
Research Data Presentation Form At your Data Presentation meeting, these forms should be completed/signed and then turned in. Must be completed one semester prior to your dissertation defense.

Dissertation Defense
Form Name Due Date Notes
Request for Dissertation Defense Deadline to request Ph.D. Dissertation Defense
November 3, 2023		 At least two weeks prior to your Dissertation Defense, these forms need to be submitted to CHMGRAD@USF.EDU with ALL signatures (*if applicable). If you need the Department Chair's signature, you must turn the form in at least three weeks in advance.
Defense Announcement  Submitted two weeks prior to the defense. This form will be distributed to advertise your defense date. Include this form in your email to CHMGRAD@USF.EDU with all defense documents.
Successful Defense This form will be filled out twice.
  1. Once two weeks before the defense with no signatures
  2. After the defense with all of the signatures, except the College Dean.

Include this form in your email to CHMGRAD@USF.EDU with all defense documents.

The signed form will be submitted to CHMGRAD@USF.EDU after the defense.
Thesis and Dissertation Certificate of Approval

1. After successfully defending the dissertation, this form should be submitted to CHMGRAD@usf.edu for Dr. Nelson, Program Director, to sign and Katelyn to verify committee signatures. 

2. CHMGRAD@usf.edu will then return the form with the Program Director signature.

3.  Student then sends the form directly to the Office of Graduate Studies.

Attend the ETD Workshop OR Complete the Online ETD Workshop TBD
Be sure to understand the ETD process, deadlines, and How to format your ETD.

Complete the ETD Process Online Registration. 

https://www.usf.edu/graduate-studies/students/electronic-thesis-dissertation/etd-process-requirements/registrations.aspx
Deadline to submit FINAL approved Dissertation: November 10th, 2023 at 5:00PM

Final Clearance of ETDs; Last day to receive final ETD approval by Office of Graduate Studies: November 10th, 2023 at 5:00PM

Master of Science Thesis Defense
Deadline to request Master's Thesis Defense: TBD
Form Name Due Date Notes
Master's Thesis Defense Announcement At least two weeks prior to your Thesis Defense, this form needs to be submitted.  
Successful Defense At your Dissertation Defense, these forms should be completed/signed and then turned in.  
Thesis and Dissertation Certificate of Approval This form needs to be submitted directly to the Office of Graduate Studies.  
Deadline to submit FINAL approved Thesis: October 27, 2023
Final Clearance of ETDs; Last day to receive final ETD approval by Office of Graduate Studies: October 27, 2022

Master of Art Article Review
Form Name Due Date Notes
MA Review Article Coversheet   This form is the coversheet for the MA Review article. 

Graduation Information
For more information, review this page and click on the degree you are pursuing.