Electronic Thesis & Dissertation

ETD Workshops & Help Sessions

The Office of Graduate Studies offers both workshops and individual help sessions in order to help students understand the requirements, responsibilities, and deadlines of the ETD process.

Summer 2021 etd workshop

To help you navigate the ETD process, we have scheduled a Teams Live workshop for Wednesday, June 2nd from 12:00 pm - 2:00 pm to provide critical information, including:

  • an overview of the process;
  • a review of submission deadlines and requirements;
  • student and faculty responsibilities;
  • use of Microsoft Word;
  • formatting requirements for the manuscript;
  • time management tips; and
  • resources to assist you in the preparation and completion of the ETD.

To attend the workshop, follow this link at the date and time of the event.

Miss the workshop? Find it here! Recordings of all online workshops are available on the ETD Youtube Page.

Summer 2021 Copyright and permissions workshop

Tips on Copyright & Permissions for your Thesis or Dissertation – June 9, 4:00 pm

While you are researching or working on your thesis or dissertation you are making use of a wealth of different resources: published articles, books, images, software, datasets, etc.  All, or almost all, of these things are protected by intellectual property laws like copyright.  This session will introduce common copyright issues encountered during the research, publication, and the writing of theses and dissertations.

Presented by LeEtta Schmidt, Copyright and Intellectual Property Librarian, USF Libraries

When: Wednesday, June 9, 2021 from 4:00 - 5:00 pm

Register for Online Webinar: http://bit.ly/USFCopyrightSummer21 

Remote Help Sessions

Individual Help sessions are available Monday - Friday, from 10:00 am until 3:00 pm. Students must register at least a day in advance to reserve an appointment. If you need to cancel, email the ETD Help Desk and cancel your appointment as soon as possible to free up that space for another student. These help sessions are not required, but they are encouraged.

To register for one of these 1-on-1 sessions:

  1. Click this link to go to the ETD Bookings page.
  2. Once there, select the day and time that work best for your schedule.
  3. At the bottom of the page, you will write in your name and a reliable email address.
  4. If you have specific questions, like about the Table of Contents as an example, please put this information in the box that says "Notes."
  5. When you're done, click "Book." It may take some time for the program to complete the booking so please be patient. When all is said and done, you will receive an email confirming your appointment with the ETD Specialist.

ETD Workshop (Online)

Students who cannot make the live workshop should complete the following to-do list of ETD Resources.

Please note - if you don't review this carefully and your ETD requires a lot of comments/changes, you may be charged an additional fee for the document not meeting formatting requirements.

ETD Online Workshop | To Do
  1. Review the "Understanding the ETD Process" slideshow and the "Top 10 Mistakes" slideshow
  2. Review the recording of the Spring 2021 ETD Workshop
  3. Review the entire ETD Resource Center, paying close attention to:
    • Deadlines
    • Requirements - Registration, Submission, Fees
    • Information - Previously Published Materials, Copyright & IRB Approvals
    • Plagiarism Check
    • Process Checklists
    • General Formatting - Margins, Fonts, Headings, Line Spacing, Page Numbering, etc.
    • Section Specific Formatting - carefully review each section

What's the difference between the Workshop and the Help Session?

The ETD Workshop is a full overview of the ETD process and requirements, and is offered in person one to two times per semester, as well as an online alternative that can be completed 24/7 (directions below). 

All thesis master's and doctoral students are strongly encouraged to attend an ETD Workshop (either in-person or online) during the semester prior to graduation - so that you have the information before writing/editing the majority of your thesis/dissertation. If you do not complete the workshop, you may have major issues formatting which could incur an additional $25 fee for extensive revisions/reviews.

Our Help Sessions are designed to allow students to meet with an ETD Specialist for 15 minutes, to ask any questions you may have, for help with tricky issues in Word, or to perform a quick review of common mistakes. Please note, the help sessions are not a substitute for the ETD Workshop. They are two completely different events. The Help Sessions are not required, but they are recommended for students who struggle with formatting.