Apply for a Card

To become a cardholder, you must:

  1. Determine if you are eligible to become a Cardholder
    • PCards are issued to USF System employees to purchase allowable commodities and services and/or travel for OFFICIAL USF SYSTEM BUSINESS.
    • The following class of persons are NOT ALLOWED PCards:
      • Temporary employees (OPS)
      • Visiting faculty or staff
      • Convenience appointments
      • Courtesy appointments
      • Volunteers
      • Other non-compensated personnel
    • PCards CANNOT be issued to students, except for temporary student employees of the Office of Student Government Administrative Services and others as approved by the Vice President of Student Affairs.
    • Exception can be made for issuing PCards to temporary employees (OPS), graduate assistants and visiting faculty on a case-by-case basis with justification and approval of the area Vice President, as well as approved by the Director of Purchasing.
  2. Decide whether you wish to receive a PCard that can be used to pay for commodities only or both commodities and travel
  3. Complete FST 108 PCard Holder Classroom Training available for sign up via GEMS self-serve.
  4. Complete the Cardholder Profile Form

At the time a PCard account renews, the bank will automatically send a new PCard to the Purchasing Services Department. The Cardholder will be notified via e-mail and will need to take and pass FST 108 PCard holder classroom training before he/she can pick up his/her renewal PCard. Cardholders need not resubmit a Cardholder Profile Form.