Faculty & Staff

As we always tell our students, double check the final room assignment of your class. Use the Student Schedule Search tool to confirm these details.

Publish your course syllabus on Canvas, no later than seven calendar days prior to the start of the first day of the term, per USF Policy 11-008.

The Academic Calendar and Important Dates & Deadlines are always available on the Office of the Registrar webpages.

If students appear on your roster after you submit your First Day Attendance Report, but fail to attend, please email TellTheRegistrar@usf.edu to drop them.

Students must be officially registered through the Office of the Registrar to attend your class. Faculty may not manually add students to a Canvas roster or allow a student to sit in on a class; see the faculty success website for more information.

Students will be dropped from both the Banner and Canvas rosters if they fail to pay by the payment deadline. Students who have a financial aid Tuition Deferment, Veteran's deferment, Florida Prepaid Plan, or a graduate assistant tuition waiver will not be subject to cancellation. Please review the webpage that outlines the process.

For sections with a modality that includes distance education, documenting that a student has logged into an online class is not sufficient to demonstrate academic attendance. Here are a few acceptable examples of attendance from the Federal Student Aid Handbook:

• Student submission of an academic assignment or exam
• Documented student participation in an interactive tutorial, webinar, or other interactive/computer-assisted instruction
• A posting by the student showing their participation in an online study group assigned by the institution
• A posting by the student in a discussion forum showing their participation in an online academic discussion
• An email from the student or other documentation showing student-initiated contact with a faculty member to ask a question about the academic subject studied in the course

Pro-tip: Ask students to post a brief introduction about themselves by the end of the first day of the course to capture attendance!

You'll find an FDA tool link in the Navigation Menu of each course in Canvas.

Review FDA Tool Instructions 

Note: You may save as you go, but you may only submit your roster once.

If a student is auditing your section, please review USF Policy 10-006 to ensure compliance. Auditing students must be registered through the Office of the Registrar and attend class as listeners.

• You are not required to grade an auditor's assignments.
• You are not required to permit an auditor to participate during class.
• You do not have the authority to expand an auditor's role if they request to engage more fully in the learning experience. If you expand an auditor's role, please clarify your new expectations in writing to their USF e-mail address.
• If you determine that the auditor should be a credit-bearing student, direct the student to the Office of the Registrar before the drop/add deadline to change from audit to credit.

We recommend that you add this policy to your syllabi:

Per USF Policy 10-006: Registration Changes Including Course Change, Cancellations, Withdrawals and Auditing, an auditing student “attends the class as a listener.” Please identify yourself as an auditor in the course within the first two weeks and let me know if you wish to discuss your role in the classroom.

Pro-tip: You can clearly identify Auditors in Canvas, as they have "Auditing Student" listed for their Role.

• Do not give exams during Test Free Week.
• You can continue to give regular lectures and introduce new content.
• You can give quizzes to cover new material during Test Free Week. Quizzes should consist of 10 short answer questions or less. Students should be able to take quizzes in 15 minutes or less.  
• Before the start of the course, your syllabus must have listed the dates for mandatory graded submissions that fall within Test Free Week. (For example, papers, presentations, projects, and practicums.) 
• There might be rescheduled “make-up” mandatory graded submissions during the last week (e.g., rescheduling presentations due to an evacuation for a hurricane, etc.). 
• Mandatory final examinations may not be given during the Test Free Week period.