Purchasing

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Lease of Space

Leases

The leasing of off campus office space or storage space must be in compliance with the USF System Regulation  USF Leasing-Regulation 4.012.

All leases for off campus space must be reviewed and approved by Procurement Services. The Office of the General Counsel must review and approve as to "form and legality" all leases for off campus space. Revisions may be made to the landlord lease agreement. The leasing document can only be signed by Procurement Director or Associate Director which have delegated authority to sign lease of off campus space with a total value at less than one million dollars. Leases of space exceeding a total value of one million dollars must be signed by the Vice President for Business and Finance. 

All Spaces

Like other contracts, Lease agreements must be entered into the Bull Marketplace Contract+ Module.  The following documentation is required: 

The official leasing document: USF will accept a landlord's lease form or can supply a template.
A disclosure statement, completed by the landlord, in accordance with USF Leasing-Regulation 4.012 Section 7 Subsections a & b.

spaces < 5000 sq.ft.

Lease of space less than 5000 sq.ft. when used to support the mission of USF are exempt from public compeition.

SPACES ≥ 5000 SQ.FT. 

The USF Lease Regulation requires that space at or above 5000 sq.ft. to be competitively bid. 

USF departments must submit to Procurement Services the request to lease space off-campus a minimum of 60-days prior to the begin date of the lease through Bull Marketplace. The Lease Coverage Request Form should be included in this request.
Prior to the lease approval, Procurement will provide documentation to USF Facilities Management who will coordinate an inspection of the proposed space by USF Department of Environmental Health and Safety for compliance with fire and safety standards and the Americans with Disabilities Act (ADA)  requirements. 
The landlord will have to meet inspection requirements before a lease can be approved. 
The final lease must be approved by General Counsel and signed by Procurement Services.
Procurement may provide a lease summary to USF Environmental Health and Safety and USF Police Department on request.