Perquisites are defined as "those things or services which give employees receiving these things or services benefits that are in the nature of additional compensation, or which reduce to some extent their normal personal expenses, and shall include, but not limited to, uniforms, housing, utilities, laundry services, medical service, use of state-owned vehicles for other than state purposes, servants paid by the state, and other similar things."
Perquisites will not be furnished nor goods and services sold except when determined to be in the best interest of, and a benefit to, the State University System and the State. F.S.216.262(1)(f)
Perquisites and the sale of goods and services are considered as part of an employee's total compensation. Therefore, the kind and value shall be as uniform as practicable in similar situations. This value is not to be used to determine an employee's base or regular rate of pay.
Departments should submit a Perquisite request to Timothy Mays, Jr, Assoc. Director of Purchasing, for approval prior to purchase. The approved perquisite should be attached to the header comment of the requisition.
UNIFORMS, CLOTHING & LAUNDRY SERVICE
A. The initial issuance, as well as replacement due to wear or damage, of uniforms and clothing, including a required uniform accessories (e.g. belts, footwear, caps, hats, ties, identifying patches, name plate and firearm) may be furnished to employees when their jobs require specific identification or when sanitary clothing is required for the protection of the public or the employee. Such may be furnished to:
1. Law enforcement personnel
2. Security or parking services personnel
3. Laundry personnel, where sanitary clothing is required to prevent the spread of contagious or infectious diseases
4. Employees who supervise, direct, regulate, or control the activity or admission of the public at University facilities and who cannot otherwise be readily identified as an employee of the facility
5. Employees required to conduct investigations or inspections in hazardous areas under working conditions where identification is necessary
6. University personnel such as custodial workers, maintenance employees, and groundkeepers who have access to housing facilities and need to be readily identified as employees of the University.
B. A written procedure, prepared and maintained by the requestor, with a copy on file in Human Resources, is to be in place for the replacement, disposition and return of uniforms and clothing when an employee leaves the University or is appointed to another position.
C. Laundry services may be sold to employees as a provision of uniforms or clothing under this procedure.
D. A laundry allowance, cleaning allowance, footwear allowance, uniform replacement allowance, or other payments may be provided in lieu of good and services.
Board of Governors (BOG) rules govern the use of state provided vehicles for official state purposes. The personal use of state-provided vehicles by an employee is a perquisite. The personal use of a state-provided vehicle, for other than commuting purposes, normally will not be approved.
Free or reduced price passes, tickets, admissions, or permits may be provided for employees to events where there is a general admission charge to the public. Admission will be approved only if there is no loss of potential revenue to the University and if provided on a nondiscriminatory basis in accordance with the Internal Revenue Code of 1954, as amended. Approval may be granted for these items if the ultimate benefit to the University
NO PERQUISITE NEEDED
The following items do not require perquisite approval before initiating a purchase order through the Division of Purchasing and is considered General use, available to use by anyone:
- Safety Item such as shoes and boots, goggles, rubber gloves, protective headgear, back support belts,
- bullet proof vests
- Protective outer garments worn over an employee's clothing to protect against soil, wear and damage (smocks, overalls, raincoats and boots)
- Lab coats and other apparel for those working in labs or areas where sterile clothing is required, and gym and sweat clothing
- Laundering or cleaning of the above
- Medical or counseling services
The authority to approve perquisites/sale of goods and services for USF employees has been delegated to the President of the University or designee in accordance with the Florida Administrative Code. The President has further delegated this authority to the Vice President, Human Resources and Diversity. Approvals are for one fiscal year, July 1 to June 30. There is a renewal process (rollover) in place if no changes are requested for the next fiscal year.