Purchasing
Copiers & Printers
The USF System has awarded 2024- 097-ITN-PRO for Copiers and Managed Print Services to Xerox.
There are 3 product lines available with this contract:
1. DESKTOP COPIERS: Anticipated in 2025, Xerox will have a punch out or managed catalog for a select offering of HP desktop print devices. Standardizing devices allows USF to consolidate savings, share consumables such as cartridges and minimized tech support.
2. COPIER PURCHASE, WITH MAINTENANCE: Large multi-function devices are available for purchase. A quote should be obtained from Xerox and departments should submit a requisition request for the device purchase. Monthly service fees can be paid through P-Card or Blanket PO. Anticipated in 2025, Xerox and USF will establish a managed catalog or punch out for the purchase of these items.
3. MANAGED PRINT SERVICES: USF in partnership with Xerox will rolling out a USF-wide managed print program over the next several years. The implementation team will be strategically approaching strong departmental and campus candidates for conversion to this program. Here are some MPS highlights:
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- Departments no longer need to be responsible for the purchase and maintenance of their own devices
- Devices are managed centrally by USF IT and Procurement
- Billing is managed centrally
- Devices can be standardized and the fleet right sized to drive savings
- Software such as "follow me printing" and "print from anywhere" can be leveraged for convenient access
How to Order:
Contact MARIA REHM, Sales Representative for a quote. Lease of copiers at this time are restricted and only allowable on a case by case basis.
FAQ's
Our department currently has a non-Xerox copier. Do we need to get rid of it?
No. Our intent is to make the transition to Xerox make sense! That includes not making you discard a perfectly good device or break a lease just to transition. Continue to use your existing devices until such time as it reaches end of life, the end of its lease or its current service agreement.
The service agreement on my non-Xerox copier is ending, what are my options?
If your service agreement is ending and your copier is less than seven (7) years old and in good working condition you may allow your current service agreement to continue on a month-to-month basis. We will not allow re-negotiation of a new multi-year service agreement on a non-Xerox device.
If your copier is greater than seven (7) years old, or is no longer optimally functioning then you should request a quote for the purchase of a new device and service agreement from Xerox.
Our area has a large copier fleet and we are looking to save cost and efficiency - how do we learn more about or join the Managed Print Program?
Procurement, IT and Xerox anticipate starting conversations with interested departments before the end of Spring 2025. Contact PPSOneHelp if you are interested in becoming one of the pilot groups.
Manuals for 8000s Copiers:
End User Manual
Printing Labels using Bypass
Printing Envelopes using Bypass
Printing on Color Paper
Printing on Card Stock
Helpful Weblinks