Purchasing
Subagreements
A SUBAGREEMENT is a contract that is put into place between the University and a contractor that
is being paid through a grant. Subagreements are prepared by the Division of Sponsored
Research at the request of the principal investigator. Only the following individuals
are authorized to sign subagreements: the President, Director of Sponsored Research
and the Vice President of Research (or his or her designee). *General Counsel must
approve all contracts prior to execution.
Subagreements must be signed by all parties prior to the start of services. A Purchase
Order is used to encumber funds serves as vehicle for payment processing USF Policy 0-302.
For more information on Subagreements, visit USF Research & Innovation Policies, Procedures and Guidelines and Forms.
How do I setup a Requisition for a Sub-Agreement?
Requisition line Description Field
- Cost Type: Fixed Price or Cost Reimbursable
- Current Subagreement Number & Modification Number (if applicable)
- Grant name/sub-agreement title
- Period of Performance (Dates of Service)
Split Distribution on Requisition (Accounting Code)
- A split distribution between 51800 and 51900 should be done on the Accounting code Line Level not on the Header Level as this does not allow for split by amount and does not always work in the way intended.
MODIFICATIONS/AMENDMENTS
All subagreement modifications/amendments should be on the same PO as the initial subagreement if possible. Once a new modification is received, the department should create a Change Request so that the modification can be added. If the modification is for new funding for a new year, department must submit a Change Request to add a line to the existing PO.