Travel & Accounts Payable

Archivum Travel

 

Archivum is USF IT's implementation of Appian, a Business Process Management (BPM) and
low code development software platform. To learn more about Archivum, go to www.usf.edu/archivum.

Archivum Travel is the platform in which Travel Requests, Cash Advances and Expense Reports are initiated, submitted and approved.

Key things to know about Archivum Travel:

  • Archivum Travel transactions interface into the PeopleSoft FAST Travel Module (except PCard-only TR and ER
  • PeopleSoft wallets are no longer used
  • Travel-related PCard charges are approved in the PCard module and loaded into the expense report using Travel Request number entered into the FAST PCard "Appian TR" tab
  • PCard charges for DSO Reimbursement are not included on the Archivum Expense Report
  • Travel PCard charge receipts must be submitted in the expense report receipt package and the PCard statement back-up
  • FAST access security and workflow continue to be used
  • Workflow order is 1) HR Supervisor, 2) Automatic Budget Check, 3) Fiscal Approver
  • Estimated traveler-paid expenses on approved Travel Requests are encumbered; estimated PCard charges are not
  • Capability to initiate, manage and approve transactions on mobile devices
  • Receipts can be uploaded by Travelers.  Receipt Package is uploaded prior to submittal into workflow
  • Integrated with DocuSign for expense report signature page requirements
  • Optional simplified Travel Request for HR Supervisor approval to travel, prior to adding chart fields and cost estimates for Fiscal approval
  • Status of transactions can be monitored using "My Travel Dashboard"

To learn more, see our Travel Training page for instructional materials on Archivum Travel.