Travel & Accounts Payable
Accounts Payable is part of Payment Services in the University Controller's Office and is responsible for the payment of invoices to suppliers for goods and services provided to the university. Accounts Payable is also responsible for maintaining the university supplier file and 1099MISC reporting to the IRS through our Supplier Management Team. Questions regarding payment of invoices may be directed to firstname.lastname@example.org or 813-974-5682.
Bull Marketplace is USF’s implementation of a comprehensive Procure to Pay solution. See job aids below for guidance on document search, monitoring status of payment transactions and submittal of parking refund requests (Parking & Transportation Services only).
RECEIVING IN BULL MARKETPLACE
Receipt transactions are a fundamental component of USF’s financial control of three-way matching of Purchase Order, receipt transaction and supplier invoice, and are confirmation of satisfactory delivery of goods or performance of services. See below for valuable insights on receiving in the Bull Marketplace.
Payment Request Forms
Payment Request Forms provide an alternate method of payment for instances not suitable for Purchase Order or PCard. Payment Request Forms are submitted to Accounts Payable through Bull Marketplace where each are reviewed for compliance and processed for payment. Please see the Payment Request Guidelines for allowable usage of the Payment Request Form.
EMPLOYEE PAYMENT FORMS
Employee payments are not processed through Bull Marketplace. The Employee Payment Form is to be used for petty cash reimbursements, program expense reimbursements and reimbursements of employee or student purchases (only on an exception basis). Please review the Employee Payment Form Guidelines below for additional requirements.
USF Expenditure Guide
The USF Expenditure Guide is a document created by the Procure to Pay Expenditure Policy Committee to be used by University personnel as a guide to allowable source of funds, account code and method of payment for expenditures.
Payments to Research Study Subjects
Payments to Research Study Subjects are processed through Accounts Payable in accordance with CCHIP # 017. Accounts Payable has established a dedicated fax line for research subject payment requests. Payee information should be transmitted to AP with accountable officer approval or appropriate designee using the Study Subject Payment Form below.