Travel & Accounts Payable

Accounts Payable

Overview

Accounts Payable is part of Payment Services in the University Controller's Office and is responsible for the payment of invoices to suppliers for goods and services provided to the university. Accounts Payable is also responsible for maintaining the university supplier file and 1099MISC reporting to the IRS through our Supplier Management Team. Questions regarding payment of invoices may be directed to aphelp@usf.edu or 813-974-5682.

Bull Marketplace Job Aids

Bull Marketplace is USF’s implementation of a comprehensive Procure-to-Pay solution. With the roll out of the Accounts Payable solution USF departments will now receive against Purchase Orders and review payment status within Bull Marketplace. The guides below present step by step instructions needed to complete these tasks.

Payment Request Forms

Payment Request Forms provide an alternate method of payment for instances not suitable for Purchase Order or PCard. Payment Request Forms are submitted to Accounts Payable through Bull Marketplace where each are reviewed for compliance and processed for payment. Please see the Payment Request Guidelines for allowable usage of the Payment Request Form.

EMPLOYEE PAYMENT FORMS

Employee payments are not processed through Bull Marketplace. The Employee Payment Form is to be used for petty cash reimbursements, program expense reimbursements and reimbursements of employee or student purchases (only on an exception basis). Please review the Employee Payment Form Guidelines below for additional requirements.

USF Expenditure Guide

The USF Expenditure Guide is a document created by the Procure to Pay Expenditure Policy Committee to be used by University personnel as a guide to allowable source of funds, account code and method of payment for expenditures.

Payments to Research Study Subjects

Payments to Research Study Subjects are processed through Accounts Payable in accordance with CCHIP # 017. Accounts Payable has established a dedicated fax line for research subject payment requests. Payee information should be transmitted to AP with accountable officer approval or appropriate designee using the Study Subject Payment Form below.