Purchasing

Equipment Maintenance

Any equipment under a maintenance agreement or being repaired must be owned by USF.  

Any agreements that require signatures should be sent to Purchasing through the Contracts module in Bull Marketplace prior to payment or a Requisition Request. See job-aid on Contract Requests.

Requisition Requirements: 

  • The requisition should include: the serial number, the location of the equipment and the property tag number (if the equipment is valued at $5000 or more). 
  • If invoiced amount is not fixed (annual, month, quarter), then the requisition may be a Blanket PO.
  • The cost may be estimated based on historic rates or supplier quote. 
  • If the cost of maintenance for an individual machine is $1800 or less, it can be prepaid for the year. Prepayments can also be made if there is a substantial savings to be gained by doing so.
  • Repairs under $1000 may be paid through POs or P-card. 

Available Suppliers:  
 
There are several publicly available pricing agreements for Equipment Repair & Maintenance that offer discounted rates to USF.  Departments may contact any of these suppliers for service quotes. 

Please visit:  

USF Pricing Agreements                                                                                                                            Florida State Contract 7214066-ACS-15-1                                                                                          E&I Cooperative Contract CNR01337                                                                                                      Search through our Other Available Contracts

Contracts for Repair & Maintenance may be through the equipment supplier, provided the service and parts are proprietary and service through the supplier is a requirement of maintaining equipment warranties.