Purchasing

Invoice

An invoice is a written document submitted to a purchaser showing the quantity, price, terms, nature of delivery and other particulars of goods or services sold or services rendered.

Elements of a good invoice:

  •  Invoices shall be in sufficient detail for a proper pre-audit and post-audit
  •  An invoice submitted for payment must be a legible copy.
  •  Invoices for commodities must clearly reflect a description of the item or items, number of units and cost per unit.
  •  Invoices for services must also clearly reflect the specific deliverables that must be provided and accepted prior to payment.
  •  No balances for prior purchases will be paid unless supported by an invoice.
  •  A statement will not be paid unless it can be clearly shown that the vendor intended it to be used as an invoice that meets all invoice requirements.

For questions regarding invoices and receiving invoices, please contact AP Invoices.