Classification & Compensation

Overview

The USF Classification & Compensation system is designed to provide consistency and equitable compensation for Administration, Staff, and Temporary positions.

Jobs are grouped into the broad categories of Faculty, Administration, Staff, and Temporary. Positions are then classified into Job Codes based on the duties and responsibilities performed. A Job Specification describes the features of each Job Code, which includes the official Job Title, Pay Band assignment, a description of typical work assignments, and the minimum qualifications needed to successfully perform the job.

The Division of Human Resources (DHR) maintains Job Specifications for Administration, Staff, and Temporary positions. The Office of the Provost maintains Job Specifications for Faculty positions, but they are available on the DHR website.

Requests for actions involving the classification and compensation of positions are reviewed and approved by the DHR Classification & Compensation team, the regional Human Resources offices, or USF Health Human Resources.  Please see the HR Service Centers page for contact information.

Here is a brief overview of the types of actions, links to required forms, and a summary of the procedure to submit the various types of requests:

Guidelines for Effective Dates

  • Proposed classification requests and/or pay actions should not be communicated to employees until official communication of approval has been received from the Division of Human Resources (DHR), Regional HR Office, or USF Health HR.

  • Determine an appropriate effective date for the requested action by referring to the following:

Commonly Used Forms

Classification Actions

Create a New Position

  1. Complete the Classification/Compensation Request (CCR) form to document the business reason for the request and obtain budgetary approval.
  2. Complete the Position Information Questionnaire (PIQ).
  3. Create a new position in GEMS.
  4. Email the completed and signed CCR form and PIQ to classcomp@usf.edu, the appropriate regional HR office, or Health HR.
  5. After Classification & Compensation emails the completed approval for the new position, recruitment may commence. Upload the approval email to the Activities & Attachments section in Careers@USF.

Reclassify an Existing Position (Vacant or Filled)

Note: Salary changes associated with reclassifications are effected after HR notifies a department of approval. Pay changes due to reclassifications are not retroactive.

  1. Complete the Classification/Compensation Request (CCR) form to document the business reason for the request and obtain budgetary approval.
  2. Complete the Position Information Questionnaire (PIQ).
  3. Submit position changes in GEMS.
  4. Email the completed and signed CCR form and PIQ to classcomp@usf.edu, the appropriate regional HR office, or Health HR.
  5. After Classification & Compensation emails the completed approval for the position, submit an ASF and inform the employee of the reclassification or begin recruitment for the vacant position. Upload the approval email to the Activities & Attachments section in Careers@USF.

Compensation Actions

Note: Pay actions received in the Division of Human Resources (DHR) by the appointment guarantee date on the Payroll calendar are normally reviewed and processed for payment on the corresponding pay date.

Special Pay Increase (Temporary or Permanent)

Refer to the Special Pay Increase document for further details.

  1. Complete the Classification/Compensation Request (CCR) form to document the business reason for the request and obtain budgetary approval.
  2. Complete the Appointment Status Form (ASF) for the request.
  3. Email the completed and signed CCR form, ASF, and any required supporting documentation to classcomp@usf.edu, the appropriate regional HR office, or Health HR.

Pay for Performance

Refer to the Pay for Performance document for further details.

Increase to Base Pay (Recurring)

  1. Complete the Classification/Compensation Request (CCR) form to document the business reason for the request and obtain budgetary approval.
  2. Complete the Appointment Status Form (ASF) for the request.
  3. Email the completed and signed CCR form, ASF, and any required supporting documentation to classcomp@usf.edu, the appropriate regional HR office, or Health HR.

One-Time Payment

  1. Complete the One-Time Pay for Performance form to document the business reason for the request and obtain budgetary approval.
  2. Email the completed and signed One-Time Pay for Performance form to classcomp@usf.edu, the appropriate regional HR office, or Health HR.