The University of South Florida pays on a bi-weekly payroll cycle. Each pay period begins on Friday and ends two weeks later on Thursday. You will be paid for that pay period one week later on Friday.

Access a PDF version of the pay schedule. 

For all Group Term Life Participants, there will be an additional line of taxable income on your paystub GTL TXBL. This amount shown is not deducted; it is the taxable calculated value of Group Term Life insurance in excess of $50,000 of coverage between the state life and optional life insurance that you have elected. The calculation is based on an IRS age-graded table and the value of your total life insurance, less $50,000 of allowable free coverage. (The IRS table is available on pg. 13 of Publication 15-B for taxable fringe benefits.)
 
In the following example,

• Employer provides employee with group-term life insurance coverage of $25,000.
• Employee has elected an additional 5x their annual salary or $350,000.
• Employee is 62 years old, and pays $101.68 per pay period toward the cost of the insurance or $2,440.32 annually.
• Total insurance coverage of $375,000 is reduced by the $50,000 IRS allowable free coverage, yielding $325,000 of coverage.
• The yearly cost of $325,000 of coverage for someone 62 is $2,574.00 ($0.66 x 325 units of 1,000 x 12 per IRS table).
• The difference between IRS graded cost and actual amount paid annually by the employee is $133.68 ($2574.00 – $2440.32).
• The taxable amount of $133.68 / 24 pay periods = $5.58 per pay period included in bi weekly taxable income and also for W-2 reporting in boxes 1, 3, and 5 and also in box 12 with code “C.”

Note: All direct deposit maintenance must be done via GEMS, using the self-service portal.
 
1.      Can I deposit money into any account I would like?
You can use any account for multiple direct deposits as long as the bank is a participating member of NACHA (most banks are). Eligible accounts for direct deposits include any Checking, Savings, Paycard or Money Market account – as long as it has an ABA/Routing and Account number, it can be used for direct deposit.
International/non-U.S. banks are ineligible, as they require special handling and are not currently used for direct deposits at USF.
 
 
2.      How many bank accounts can I use for my direct deposit?

You can have as many as 5 accounts. Four accounts will be partial dollar amounts allocated to them, and one account will be the remaining balance of your net pay. The first account that you enter in Oracle HR will default to 100% of your net pay.

For Example – You can choose:
$50 (account 2), $100 (account 3) $10 (account 4) $25 (account 5) and the remainder of the net pay will go into (account 1)  100% or Remaining Pay. 

3.     Can I enter a percentage (%) of pay for one of the partial accounts?
 Yes, in Oracle HR you are able to enter a percentage for one of your account allocations since the last account will always default to 100% or Remaining Pay. 

4.     Will my multiple direct deposit split occur on every paycheck?

Yes, the splits between your accounts will happen with each payment that is directly deposited into your accounts. The split will happen even if you are receiving multiple payments such as receiving your normal paycheck along with a separate check for a bonus. Every separate check will be split according to your direct deposit instructions.

5.     What is the latest I can update my direct deposit information to be effective for the next pay check?
Changes to direct deposit account information must be made no later than close of business, 5pm on the Monday of  pay week to be effective for that Friday’s paycheck. Please note, changes may need to be made earlier than Mondays on accelerated payrolls due to holidays. Please refer to the Payroll Bi-weekly Schedule for when these dates are.
 
6.     What happens if I enter my direct deposit information incorrectly?

If the banking information you input was incorrect, and your paycheck has already been processed, please send an email as soon as possible so we can attempt to retrieve the funds. In many cases the funds are returned to USF. You will be notified via email with options on how you would like to receive the funds which include adding the funds to the next scheduled pay check or by receiving a paper check that will be mailed by ADP Print Services in Alpharetta, GA to the home address in Oracle HR.

Please note that it can take up to 4 banking days for USF to receive the funds back from a banking institution after requesting a reversal,  and are NOT guaranteed to be successful. 

Special attention needs to be paid whenever you enter your direct deposit information in Oracle HR , to ensure that all information provided is true and accurate.  You should also correct or delete the account information in Oracle HR as soon as you are aware of any errors.

7.     My account has been compromised and I need to cancel my direct deposit.  How can I do that, and can I cancel all of my deposits?

 You can cancel your direct deposit at any time via Oracle HR.
Although USF encourages direct deposit as a condition of employment, you do have the ability to cancel/delete all of your banking information, especially in this instance or for identity theft, etc. You should re-establish your direct deposit as soon as possible.
 
When you do not have any banking information in Oracle HR  a paper check will be issued and mailed from ADP Print Services in Alpharetta, GA on pay day to the Home address listed in Oracle HR. No Check pickup is available on campus.

 8.     Who do I contact if I checked my account and didn’t see a deposit?

Prior to contacting anyone, please log in to Oracle HR to access your paystubs through the ADP tile and verify that you were paid. If a payment was not processed, contact your supervisor in your department first, and inform them that you were not paid.
 
If a payment was issued, look at the bottom of the pdf in ADP Pay Documents to see if the payment was made via Check or Direct Deposit.  Paper checks are mailed on pay by ADP Print Services in Alpharetta, GA to the home address listed in Oracle HR.
 
If the payment was deposited, you will see the account(s) listed under Account Type and the last four of the account number showing under Account Number.
If you do not see a payment in ADP Pay Documents, please contact your line manager/immediate supervisor. 

 9.      What happens if one of my accounts is closed?

If one of your accounts is closed, and the money is returned to USF, Payroll will contact you via email to notify you that the funds have been returned and provide the details on how the funds will be reimbursed .  Payroll will inactivate the closed account on your direct deposit profile, and that amount of the partial deposit will be automatically reallocated to the Remaining Pay account.
 
If the closed account was a partial direct deposit, that partial amount will be included in your next paycheck.

If you receive a paper check, the check is mailed from ADP in Alpharetta, Georgia to the address on the face of the check on the pay day (pay date printed on the check). In-person pick up is not permitted as checks are not printed on campus nor will mailed checks be re-directed to an alternate mailing address. If your address has changed, please visit Oracle HR , under the ME heading quick actions click Contact Information. to update the address for future mailings.

NOTE: If you are a student and have changed your address in Student Self-Service (formerly Student OASIS), you also need to change it in Oracle HR as these two systems do not have an interface.

If an employee believes a paper paycheck has been lost, stolen or forged, the employee should contact Payroll immediately, as any delay could result in the misuse of the employee's paycheck.

Lost or stolen paychecks require the employee to complete documentation and affidavits, some of which require notarization. Because of this, the employee should visit Payroll, located in SVC2172 in person if possible. If not, the necessary forms will be sent to the employee for completion. Once Payroll receives the required completed documents, Payroll will process the request to reissue the paycheck. It may take up to 10 or more working days for the employee to receive the replacement paycheck.

Direct deposit is a condition of employment for most employees, and the university encourages the use of direct deposit for all employees.

If an employee has been underpaid, the department representative should contact their Payroll Administrator.

Payroll will review each underpayment issue individually and will determine the proper course of action.

Generally, underpayments resulting from employee negligence (e.g., not turning in their timesheet) must be certified on the next payroll as Prior Period Hours or “PPH”.
There are situations when Payroll may be able to issue an off-cycle check for underpaid employees.

Note that there are specific windows of time when off-cycle checks can be issued. The department representative should contact Payroll as soon as they are made aware of an underpaid employee who would suffer a financial hardship by waiting until the next pay period to receive the payment for their hours work but not paid.