Payroll and Tax Services
About Your Paycheck
How To View Your Pay Stub
New in 2024! Access Pay Stubs and W-2s via ADP
We have partnered with ADP, a recognized industry leader in HR management software and services, to deliver secure access of pay stubs and W-2s for all employees beginning in January 2024.
What has changed?
- Current, active employees: You will still use GEMS Self-Service to access pay stubs and W-2s. However, you will notice a new ADP tile that will link you directly to your information in ADP. Access the one-page job-aid here for visual instructions. Please note that W-2s prior to 2023 will still be accessed through GEMS.
- Inactive Employees: Please follow these instructions to register and view your information in ADP.
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ADP Frequently Asked Questions
Is ADP connected to Oracle? Why is ADP necessary?
ADP is needed for two reasons, (1) Oracle does not provide a self-filing for employment taxes like we had the ability to do in PeopleSoft. They (ADP) are remitting our withholding taxes now and filing our quarterly returns and will be preparing our W-2’s that will be hosted on their portal as part of the Employment Tax solution that is already in place and began 04/01/2023.
(2) Due to the banking change and the initiative for USF to be removed from any paycheck printing (not all employees have direct deposit and it cannot be mandated in the state of Florida), ADP was also chosen to be our banking partner and print live paychecks that will be mailed to the employee’s homes like they are now. This
change also allows terminated employees to log into the ADP portal and print their paycheck stubs for three years. The three-year record retention is ADP’s, and the state of Florida’s is five fiscal years so we will save the forms internally for reporting.
Additionally, ADP offers a paycard solution which is new to USF. A paycard allows someone who does not have a bank account to be able to have their pay electronically as well as take advantage of benefits of a traditional checking account. The paycard option will be available the 2nd quarter after we go live with the
paycheck printing with ADP.If our W2’s are stored outside of USF, will there be secure server storage to take us there in subsequent years?
Yes, the W-2’s will be hosted on ADP’s web portal and allow for all employees (active and terminated) to access their W-2’s for a rolling three years just like the paycheck stubs. After the three years, employees will need to request the prior stubs and W-2’s from Payroll Services just like they do now. We are now in the testing phase with ADP Wage Payment Services. Terminated employees will have the link available if they go to the Payroll webpage.What does the frequency of 26.1 to 26 pay periods mean? Will this frequency impact the 9-month faculty who want to stretch their pay over 12 months? Does this apply to 9-month faculty?
Currently USF pays employees based on a frequency of 26.1 pay periods based on the fact that there are 261working days in the calendar year (this fluctuates between 260 and 262 based on the year, leap year, the way holidays fall, etc.) We are adopting the industry standard of 26 bi-weekly pay periods which will alleviate some
of the confusion of employees taking their annual salary divided by 26 and feeling that they are being short paid. The annual salary for employees will not change; however, the bi-weekly calculation may go up buy a few dollars beginning in January.
This frequency change will not impact the 9-month faculty employees that are paid over a contract or semester period. This also will not impact 9-month faculty who choose to have the set-aside deduction to receive that money refunded to them over the summer.When can I see my paycheck?
You will be able to see your paycheck 12:01am on the Wednesday before a Friday payday.
How to read your Paystub
Group Term Life Insurance
The Pay Cycle
The University of South Florida pays on a bi-weekly payroll cycle. Each pay period begins on Friday and ends two weeks later on Thursday. You will be paid for that pay period one week later on Friday.
Withholding
Learn more about Changing your W-4 Withholding Certificate and Exemptions.
Direct Deposit
Section 110.113 of the Florida Statutes requires all employees, except undergraduate work study students, to enroll in direct deposit as a condition of employment. USF encourages the use of Direct Deposit by all employees.
Employees enrolled in Direct Deposit, will not receive a printed pay stub, this information can be accessed through GEMS Self Service. The link above provides Step by step instructions for accessing Gems Self Service. Employees without access to a computer can use a computer in the library or there is a kiosk in the UCO Payroll Office – ALN208.
Learn more in the step-by-step Direct Deposit Training
Link to GEMS
Paper Checks
If you receive a paper check, the check is mailed to the address on the face of the check on the pay day (pay date printed on the check), in-person pick up is not permitted, and the check will not be re-directed. If your address has changed, please visit GEMS Self-Service to update the address for future mailings.
NOTE: If you are a student and have changed your address in OASIS, you also need to change it in GEMS as these two systems do not have an interface.
Name Changes
For name changes, submit the Name Change Form along with an original Social Security card with the new or corrected name to a Human Resources or Payroll representative.